Development Services Staff Assistant - Bryan, United States - City of Bryan

City of Bryan

Verified Company

Bryan, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Information

Posting Number

Position Title

Development Services Staff Assistant
Position #
7897
FLSA
Non-Exempt
Classification Type
Administrative/Clerical
Department
Development Services
Job Type
Full Time
Work Schedule
Monday-Friday; 8am5pm
Hiring Pay Rate

- $17.00-$19.00/hour (depending on qualifications)
Posting Opening Date

05/16/2024
Posting Closing Date

Job Summary

Under general direction of the Development Administrator, the Development Services Staff Assistant performs a variety of clerical and administrative responsibilities in direct support of the City's development review and building permitting processes. This position is highly visible, involving frequent contact with the general public.
Essential Job Functions
Processes subdivision plat mylars; sends followup correspondence, including subdivision addressing plans.
Accepts, circulates, and files 3rd party inspection reports and deferred submittals for building permits.
Assists with scheduling meetings and meeting preparations; attends meetings and prepares meeting minutes or other records/documents, as needed.
Composes, types, reviews, and/or edits a variety of correspondence, reports, forms, meeting minutes, presentations, graphics, maps, and other specialized materials.
Provides general administrative/clerical support including filing, copying, scanning, faxing, ordering office supplies, processing mail, notarizing documents, entering and processing invoices, and performing other data entry as assigned.
Processes and records subdivision plats.
Organizes and directs the filing and retrieval system of maps, plats, documents and records.
Organizes and maintains electronic and paper departmental files and records using LaserFiche scanning software; ensures compliance with records retention guidelines.
Produces special reports regarding department activity.
Serves as backup for Development Services Representatives.
Performs additional duties and responsibilities, as required.
Responds regularly and promptly to work.

Minimum Qualifications

Required:

High School Diploma or GED.
At least two (2) years of work experience performing administrative/clerical support responsibilities and/or performing work related to planning, land development, community development, or building construction/inspection.

Preferred:

Experience in municipal government.
Experience with scanning software (Laserfiche) and/or experience with governmental software (HTE) preferred, but not required.
Additional education/training in business or public administration.
Equivalent combinations of education, experience, certification, and training may be considered._

Knowledge, Skills & Abilities

Knowledge of:

Development review, building permitting and inspection processes and procedures preferred.
Modern office procedures, methods, and equipment.
Business letter writing, report preparation, and record keeping.
Proper English usage, spelling, grammar, and punctuation.

Ability to:

Perform responsibilities with a high degree of accuracy and attention to detail.
Organize work, meet critical deadlines, and follow up on assignments with mínimal direction.
Work independently and use good judgment when completing tasks.
Take the initiative to learn individual job tasks and continue to broaden knowledge levels by willingly accepting new responsibilities and attending training to advance skills.
Maintain a professional demeanor at all times and deal patiently with people in difficult and highly stressful situations.
Demonstrate satisfactory performance and regular, reliable, and punctual attendance.
Abide by City and department administrative directives, policies, and procedures.
Provide management with sound, positive advice, and information concerning the incumbent's area of responsibility.
Establish and maintain cooperative working relationships with those contacted in the course of work and to communicate effectively with coworkers and the general public.

Skills:

Advanced proficiency in use of personal computer operations, use of standard office equipment and other machinery/equipment appropriate to job responsibilities.
Strong verbal and written communication skills.
Strong spelling, grammar, punctuation, vocabulary, and basic business arithmetic skills.
Strong customer service skills, with the ability to communicate with tact and diplomacy.
Strong planning, organizational, problemsolving, and time management skills.

Licenses, Certifications & Special Requirements