Project Management Specialist - Scottsdale, United States - Kim Joyce & Associates

Description

• Review Master Grant Spreadsheet and update status of projects daily
• Review client spreadsheets to add newly activated assignments to the Master grant sheet, as needed
• Create assignments within KJA's project management software in compliance with KJA standards, procedures, and protocols for assignment development to ensure writers have information needed to develop the project
• Audit and reconcile funder due dates (including day of the week, time, and time zones) on the Master Grant Spreadsheet, Asana, and Client Spreadsheets weekly
• Meet with Team Coordinators and/or Facilitators to ensure projects are on target for submission
• Attend client calls, as needed, to obtain clarification on assignments
• Provide updates to the Senior Project Manager on grant assignments and delays related to assignment completion
• Gather, develop, update, and maintain client files in the Answer Library (i.e. board lists, financial documents, common grant documents, organizational charts, etc.)
• Responsible for tracking and communicating and other registration expiration dates
• Update and maintain electronic login passwords for corporate, foundation, municipal, and federal portals, including
• Manage GrantHub notifications and upload GrantHub documentation
• Audit GrantHub databases and pull quarterly reports for Facilitators
• Attend Project Manager trainings and assigned KJA Elevate trainings as assigned to promote skill building and professional development
• Support Senior Project Manager on development of PMrelated training for KJA staff
• Other duties as assigned

• Electronic filing and phone skills essential
• Strong organizational skills
• Excellent verbal and written communication skills
• Must be extremely precise and detail oriented
• Must be proficient in Microsoft "Office" software
• Familiarity with "Adobe Pro" required
• Familiarity with grant writing and/or the submission process preferred

• Associates Degree or working toward BA in Journalism, English, or related field
• Specialized training or experience in grant development may be substituted for degree
• Training in Project Management preferred; experience in Project Management may be substituted for training.

• Minimal noise
• Fastpaced

• Primarily desk work
• Bending, stooping, reaching
• Occasional lifting of more than 10 pounds