Financial Coordinator - Philadelphia, United States - University of Pennsylvania

University of Pennsylvania

Verified Company

Philadelphia, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey.

Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia.

The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities.

With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Financial Coordinator

Job Profile Title

Financial Administrative Coordinator

Job Description Summary

Reporting to the Senior Accountant for DAR Finance and Facilities, the Financial Coordinator is responsible for the coordinating and completing of all facilities and operational needs, as well as associated procurement processes for Development and Alumni Relations (DAR).

DAR is a ~400 employee resources center performing essential fundraising activities for the Trustees of the University of Pennsylvania.

DAR's main offices are at the FMC building 2929 Walnut Street where the Financial Coordinators central responsibilities will be held.

The responsibilities will also extend to any supplemental needs at our other operational sites across campus:
Sweeten Alumni House, Franklin Building space and 3910 Chestnut Street.

Due to the fundraising nature of Development and Alumni Relations, varied and unusual situations frequently arise. When required, the Financial Coordinator will proactively work with staff to handle these situations to ensure compliance. This individual must utilize substantial sensitivity to confidential materials.

They must be interpersonal, well written, and detail oriented to properly communicate within all levels of DAR including senior leadership, and directors as well as external clients throughout the different Schools and Centers.

Job Description:

RESPONSIBILITIES & DUTIES:

Act as the primary contact for DAR facilities, which includes FMC Tower, Sweeten Alumni House, remaining Franklin Building space, and 3910 Chestnut Street. This requires being the primary point of contact with Facilities and Real Estate Services (FRES) and working with our various vendors, the Penn Building Services, and our FMC landlord (Brandywine Realty Trust) to best utilize our Space.
Maintain a safe and clean space in FMC by reporting needs, repairs, and required maintenance in a timely manner and communicate these items daily and biweekly with checkins to manager:
Daily check of on-site facilities. Looking for any obvious signs of broken or damaged things.
Report spills, odors, maintenance repairs, carpet cleaning.
Submit service requests for various facilities issues via
Brandywine Connect

- and Pulse.

Submit Service Requests for new badges (new staff) or replacement badges for staff members via
Brandywine Connect

- and Pulse.

Access for all regular DAR staff includes:

All UPenn floors (15) via main elevators
Access to all DAR floors and entry ways including Freight hallways and stairwells (floors 13)
Use of Freight Elevators for floors B2, AKA Lobby, and floors 1
Access to the Gifts Accounting suite
Access to Level28 and use of FMC Tower Bus
Requests for new staff badges should be submitted at least 48 hours prior to the start date.
Provide Penn Lanyard and Card Holders for staff.
Upload new staff information to
Brandywine Connect

- and Pulse for staff member access for "Visitor" registration only.

Receive calls from the 3rd floor freight hallway, Loading Dock, and/or main Security Desk for deliveries or unregistered guests. Notify staff members of delivery or guest.
Check the 3rd floor freight hallway for any overnight deliveries. Contact addresses listed on packages for pickup.
Openly communicate facilities announcements, service disruptions and onboarding materials through the proper channels:
Disseminate information to DAR-East staff concerning building matters including but not limited to: Fire Drills. Shelter-In-Place Drills. Building Maintenan