Administrative Assistant Ii - Buckeye, United States - City of Buckeye

City of Buckeye
City of Buckeye
Verified Company
Buckeye, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Salary
- $53, $80,371.20 Annually
Location
City Hall: 530 E. Monroe Avenue Buckeye, AZ
Job Type

  • Full-Time, Regular
    Job Number
  • 01386
    Department
  • Engineering
    Opening Date
  • 05/06/2024
    Closing Date
  • 5/20/2024 11:59 PM Mountain
    Position Scope:
Under general supervision, performs complex administrative functions in support of the Engineering department. Performs daily administrative functions and more complex project coordination. Responsibilities may vary according to work assignment. This class is differentiated from the Administrative Assistant I by the increase in difficulty and complexity of the assignments.


Primary Duties and Responsibilities:


  • The following duties _
    _ARE NOT__ intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, positionspecific duties._
  • Create a variety of routine and nonroutine documents, including reports, flyers, and/ or marketing materials, templates, charts, surveys, letters, memos, notices, forms, newsletters, agendas, schedules, and/or other related materials
  • Generate and maintain complex spreadsheets, reports, databases, and presentations
  • Assist public and customer service needs of a more complex manner, respond to requests for information; interpret and explain relevant rules, policies, regulations; analyze issues, determine solutions, and make recommendations to improve processes or procedures
  • Manage engineering webpage
  • Coordinate and complete public records requests
  • Assist in developing department procedures and policies
  • Assist in the creation and tracking of department budget, metrics, and related reports
  • Process and review general financial and/or purchasing functions and entries
  • Perform record keeping for various funds and expenditures
  • Conduct independent research and analysis, compile data, and create statistical, financial, operational, and special project reports using a variety of software systems
  • Manage calendars; schedule meetings and appointments; prioritize and resolve meeting schedules; prepare meeting agendas and presentation materials, take and transcribe meeting minute, and prepare summaries as required
  • Coordinate meeting resources and travel
  • Develop and manage department files and tracking systems
  • Assist with special assignments, projects, meetings, and/or events through coordination and administration
  • Provide administrative training to staff and crosstrain in administrative duties as needed
  • Handle sensitive and confidential matters
  • Performs other duties as required

Minimum Qualifications & Position Requirements:


Education and Experience:

Associate's Degree and three years' experience in administrative work; OR equivalent combination of education and experience.


Necessary Knowledge, Skills and Abilities:


Knowledge of:


  • Business English, grammar, spelling and arithmetic
  • City policies and procedures
  • Principles and practices of office management and equipment
  • Principles of confidential records, record keeping, and file management

Skill in:


  • Assessing and prioritizing multiple tasks, projects, and responsibilities
  • Database operations (data input, extraction, report generation)
  • Creating and developing complex spreadsheets and databases
  • Statistical methods, report writing, and creating presentations

Ability to:


  • Maintain confidential and sensitive information
  • Effectively handle conflict and sensitive issues
  • Work independently as well as a contributing team member
  • Handle multiple projects simultaneously and use good judgement in prioritizing and managing work load
  • Analyze, interpret, and report research findings
  • Work effectively under pressure
  • Produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar
  • Make mathematical calculations and draw logical conclusions
  • Communicate effectively both verbally and in writing
  • Establish and maintain positive, effective working relationships with those contacted in the performance of work

Additional Information:

None


Employee Benefits & Wellness
The City offers a comprehensive benefits package to full-time classified and management employees. Part-time classified employees may be eligible for select benefits where defined.

  • For complete Benefit Plan & Wellness Information, please visit the City website at:
  • Benefits & Wellness
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