Student Affairs Staff Assistant - Boston, United States - Harvard University

Harvard University

Verified Company

Boston, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Summary

The Student Affairs Staff Assistant supports the administrative and clerical needs of the Director of Student Affairs, Faculty, Administrative Staff, and Students.

The Office of Dental Education (ODE) Staff Assistant works full-time and on-site and is the first point of contact for visitors and inquiries.

This is a 6-month term position from date of hire.

Position Description

Essential Responsibilities include but are not limited to:

Answers the main ODE phone line.
Schedules appointments for the Deans and Directors in the ODE.
Does administrative tasks for the Deans and Directors in the ODE.
Manages the Schoolwide room booking system and policies.
Organizes parking and catering for ODE meetings and events.
Tracks ODE committee meeting dates and sends reminders.
Manages distribution of lockers and mailboxes
Orders and distributes student MBTA passes.
Helps Curriculum Services with room booking, communications, curriculum feedback and other duties.
Handles office mail and deliveries.
Helps with standardized exams and exam accommodations.
Supports the school's accreditation process.
Updates ODE section of HSDM website.
Orders office supplies and stationery.
Contributes to the mission and vision of HSDM and models the School's core values in all facets of the work.
Performs other related duties as assigned or requested.

Basic Qualifications
years of professional office experience. Experience in an academic setting preferred. Education beyond high school may count toward experience.

Ability to successfully pass a comprehensive background check at hire.

Additional Qualifications and Skills

Outstanding customer service skills
Excellent organization and communication skills
The ability to work both autonomously and under supervision.
Ability to be able to manage time and meet deadlines.
Ability to handle confidential and/or sensitive information with discretion.
Ability to work in a team.
Familiarity with Harvard University systems is an advantage.

Physical Requirements

May be required to sit and/or stand for long periods of time.
Occasional overtime may be required.

Working Conditions

The primary work location for this position is Boston, MA. Per the University payroll policy all work (including remote) must be performed in a state in which Harvard is registered to do business. In order to be on Harvard payroll, you must reside in a University payroll registered state.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be uptodate on CDCrecommended vaccines.
Harvard School of Dental Medicine is unable to offer visa support or work permission for this opportunity.

Additional Information
Compensation Range (hourly rate): Salary is based on related experience, expertise, and internal equity. Generally new hires can expect compensation between the minimum and midpoint of the range.

Minimum $29.91

Midpoint $38.32

Maximum $46.73

Work Format Details

This position is based primarily oncampus, in Massachusetts. This may include inperson during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits-
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
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Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
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Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
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Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
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Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
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Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
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Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
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Commuting and Transportation: Various commuter options handled throug