Administrative Assistant Vaccines, Mrna and - New York, United States - Pfizer

Pfizer

Verified Company

New York, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

SUMMARY
A career with us is about discovering breakthroughs that change patients' lives.

A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference.

We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.

As part of the administrative support team, you are recognized as an advisor to other colleagues in your group due to your comprehensive knowledge and skills in your area and understanding of the larger organization.

You are innovative in identifying solutions to problems by taking a broader perspective that benefits the organization. You encourage collaboration and communication within the team and across groups to influence desired outcomes.

You train others and provide guidance to the team that helps us achieve our goal of creating breakthroughs that change patients' lives.

RESPONSIBILITIES- Manage the Calendar of all three Vice Presidents in a reliable and pro-active manner.- Create agendas and issue meeting minutes when appropriate or as requested for meetings and conference calls.- Suggest and implement process improvements for administrative tasks carried out across the department.- Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.- Handle all duties with a high degree of integrity, professionalism, and confidentiality.- Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.- Provide administrative/secretarial support and serve as backup administrative/secretarial support for other departments, when necessary.- Manage purchase orders through Ariba system and tracking invoices.- Manage set-up and logistics for large or off-site meetings.- Identify, evaluate, and partner with cost-effective vendors in the execution of the activities.

Ensure accuracy of work and use judgment to determine work methods in different situations.- Proactively and independently organize and expedite workflow and initiate follow-up, particularly when leader is offsite.- Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.- Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.

QUALIFICATIONS- High School Diploma or GED, bachelor's degree preferred.- Minimum of 6 years' administrative experience supporting a Senior Leader preferred, less with advanced degree.- Demonstrated planning and organizing skills.- Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis.- Excellent attention to detail and interpersonal skills.- Excellent judgment as well as the ability to work with confidential documents and information.- Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, and other features.- Prior experience as an Administrative Assistant supporting executive leadership in a global organization.- Knowledge of the pharmaceutical industry and healthcare environment preferred.

Last date to apply:
April 14, 2024

Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations.

These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure.

Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act.

Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government.

If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status.

Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA.

Pfizer is an E-Verify employer. This position requires permanent work authorization i