HRIS Analyst - Bloomingdale, United States - First American Bank

Description

Job Description:

First American Bank was founded in Chicago, and over the years has expanded throughout Wisconsin and Florida. As the largest privately held bank in Illinois, we now have over 60 locations and assets of $5+ billion. We are a community bank at heart with international expertise, traditional values, and a forward-looking philosophy. Our employees have the experience and vision to meet the needs of savers, borrowers, and businesses in the 21st century. First American Bank can offer employees a level of visibility, career growth, and stability that is difficult to find in many larger corporations.

The HRIS Analyst supports data management and ongoing maintenance of HRIS applications. Through use of applications, databases, and reporting tools, the HRIS Analyst works closely with other HR team members to ensure HRIS data integrity, identify ways to improve HR data practices, and create semi-complex reports. In addition, the incumbent participates in HRIS related projects from planning to completion. This position provides training and first-level support to HRIS users at all levels of the organization.

DUTIES & RESPONSIBILITES

HRIS Maintenance/Administration

• Support the administration of HRIS applications, HR SharePoint sites, and HR Teams Channels.
• Participate in change management for HRIS applications. Monitor administrator activity for changes made to system configuration and user security access.
• Review release notes for HRIS applications and provide a summary of relevant information to HR team members.
• Monitor integration processes troubleshooting and correcting errors as they occur. Escalate to the Senior HRIS Analyst and engage external vendor support or internal IT staff when necessary.
• Perform data maintenance in mass through the development, testing, and processing of import files.
• Periodically analyze HRIS data for integrity and, when discrepancies are found, consult with HR teams to determine the root cause. Recommend changes to processes and procedures to minimize discrepancies in the future. Correct data discrepancies through application tools or other available means.

Process Improvements

• Identify and recommend improvements to HR processes and procedures without compromising data integrity or compliance.
• Assist and support the Senior HRIS Analyst in developing, testing, and implementing.

Projects

• Participate in HRIS related projects relating to system upgrades, modifications, enhancements, and integrations for existing applications, as well as new system implementations.
• Participate in research and selection of new technology solutions when necessary.

Documentation

• Assist in writing and maintaining functional HRIS documentation to describe the design concepts, configuration, and functionality of technical processes.
• Write and maintain documentation for administrators and end-users, such as procedures and guidelines. Provide training to end-users on system processes and procedures.
• Document departmental procedures and create corporate-wide announcements and job aids.

End User Support

• Provide first-level support to HR team members for HRIS related technical difficulties by investigating, troubleshooting, and resolving issues. Escalate to the Senior HRIS Analyst and engage external vendor support or internal IT staff when necessary.
• Provide support to the banks employees for HRIS related issues such as password resets and locked accounts.

Reporting, Analytics, and Compliance

• Write, maintain, and support a variety of reports or queries utilizing appropriate reporting tools. Respond to ad-hoc reporting requests. Analyze data and reports to draw conclusions and make recommendations to management.
• Support processes related to Section 125 Non-Discrimination Testing and required government reporting, including but not limited to: EEO-1, VETS 4212, Affordable Care Act, and W-2.
• Maintain knowledge of federal and state employment law as well as knowledge of HR compliance and best practices.
• Support open enrollment and year-end activities as necessary.
• Responsible for the annual review of the Departments record retention policy.
• Participate in managing ongoing Vendor Management initiatives for HRIS related vendors and products.
• May conduct independent research related to compliance initiatives.
• Conduct and complete additional assignments/projects as designated by management.

QUALIFICATIONS

• Bachelors degree preferred. High school diploma or equivalent required.
• Minimum of two years of experience in data maintenance and data reporting/analytics. Experience with HRIS applications a plus.
• Minimum of two years of experience in application administration, with proven ability to understand detailed configuration and functionality to serve as a subject matter expert. Experience with HRIS applications a plus.
• Ability to support and resolve end-users' issues through troubleshooting and investigating, and by partnering with external vendor or internal IT support when necessary.
• Ability to identify problems, compile and scrutinize data, draw factual conclusions, and propose reasonable solutions.
• Excellent mathematical skills working with percentages and statistics.
• Strong research, written documentation, and procedural skills required.
• Superior organization skills, time management, prioritization, critical thinking, sharp attention to detail, and follow-up skills required. Experience with system implementations and project planning preferred.
• Must maintain mature and discreet handling of highly confidential and sensitive human resource data.
• Experience in a Human Resources environment and working knowledge of recruiting, payroll, and benefits administration processes preferred.
• Working knowledge of federal and state employment law, as well as knowledge of HR compliance and best practices, preferred.
• Must be results-driven with the proven ability to multi-task in a fast-paced, deadline-oriented environment.
• Must perform well in a highly independent work environment and a team environment.
• Banking experience a plus.
• Ability to translate HR business needs and objectives into written technical requirements.
• Strong research, written documentation, and procedural skills required.
• Must demonstrate the ability to resolve problems and collaborate with all levels of employees from entry-level to executive management.
• Must be professional, comfortable speaking with external and internal contacts with a demonstrated ability to tailor the message appropriately to the audience and situation effectively.
• Demonstrated ability to convey thoughts and ideas effectively and concisely via written formats, including emails, letters, and electronic platforms. Maintain professional standards relating to spelling and grammar.
• Maintain credibility through professional demeanor, appearance, and presence by modeling standards appropriate to our environment and industry.
• Maintain good working relationships with internal partners by exhibiting exemplary interpersonal skills, adopting a constructive, solutions-focused approach.
• Use sound professional judgment to balance the interests of the organization and customer, understanding and using available resources to mitigate risks.
• Experience with UKG products and applications is highly preferred, including but not limited to: UKG Pro, UKG Pro Workforce Management (formerly known as UKG Dimensions), UKG People Analytics (also known as IBM Cognos Analytics), UKG HR Service Delivery (also known as UKG Document Manager and UKG People Assist), and UKG Onboarding.
• Experience in data maintenance required, including manual maintenance and use of data import/export tools. Functional knowledge of system integrations preferred.
• Proven ability to understand detailed configuration and functionality of computer applications employed by the business unit.
• Advanced Excel skills required (lookups, logical functions, pivot tables). Familiarity with macros a plus.
• Foundational understanding of relational databases and a proven ability to create reports and dashboards from relational databases. Must be comfortable working with and analyzing large data sets.
• Proficiency with Microsoft 365 products and applications, including Outlook, Excel, and Word, and the ability to effectively prepare or review documents, procedures, and reports. Familiarity with Visio, SharePoint, and Power Platform (Apps, Automate, BI) highly preferred.
• Demonstrated ability to learn new systems and applications, as well as the ability to understand, adapt and adjust responsibilities/workflows as a result of system upgrades.
• This position may require periodic travel to attend in person meetings and satisfy office obligations/responsibilities.
• Typical hours are Monday through Friday 8:00 a.m. to 5:00 p.m. Additional hours may be required depending upon business need.