Secretary/bookkeeper - Dowagiac, United States - Holy Maternity of Mary Church

Description

Reports To:
Pastor


Job Purpose:
The Secretary/Bookkeeper performs administrative and basic accounting duties. Oversees all day-to-day office operations and supervises volunteers as necessary.


Essential Duties and Responsibilities:

• Accurately maintains the general ledger and other journals, prepares monthly financial reports and statements for the Finance Council's review.
• Reconciles monthly bank statements.
• Processes check requests and ensures proper authorization is secured for all expenditures.
• Assists in the preparation of annual budget in conjunction with the Finance Council.
• Prepares monthly, quarterly, and yearend reports for parish and diocese as needed.
• Understands diocesan policies, procedures, and guidelines and ensures parish operations run in accordance with these.
• Processes biweekly payroll ensuring all applicable taxes are paid timely and accurately.
• Participates in parish and diocesan programs and activities as directed by the Pastor.
• Attends meetings as required. Prepares meeting packets, records minutes and ensures all items are followed up on.
• Maintains a strict level of confidentiality on all matters relating to the parish.
• Maintains the parish calendar, including scheduling special events and committee meetings.
• Monitor and order supplies (office, janitorial, sacramental, etc.) as necessary.
• Answers phone, greets office visitors and assists in answering general questions while appropriately referring higher level issues to the pastor.
• Assists with the scheduling and record keeping of funerals, baptisms, and weddings.
• Maintain parish registry and other records as required.
• Creates initial draft of weekly bulletin and submits to pastor for approval.
• Perform other workrelated duties as assigned.
• Maintains the Pastors daily calendar, schedule appointments in accordance with Pastor's availability and communicates any scheduling changes as necessary.

Qualifications:

• Able to successfully pass all required background checks and be Virtus trained.
• Ability to work occasionally in the evening and weekends.
• A minimum of three years of bookkeeping/accounting experience is required.
• Proficient in Microsoft Office with a working knowledge of Excel.
• Proficient in the use of standard office equipment (computer, copier, etc.).
• Honest and trustworthy, able to follow procedures and report details accurately.
• Must be well organized, detailed oriented and able to work independently.

Physical Requirements:

• Ability to use a computer keyboard for up to 8 hours/day.
• Ability to sit, stand, bend stoop and twist.
• Ability to lift up to 20 pounds occasionally.
• Able to speak clearly and distinctly in person and via telephone.
• Ability to process basic mathematical problems including addition, subtraction, multiplication, division and percentages.
• Basic problemsolving skills.
• Ability to operate basic office equipment including computer, printer, copier, facsimile and telephone.

Employee Acknowledgement:

This job description is not designed to cover or contain a comprehensive list of all activities, duties, or responsibilities required for this job.

Duties, responsibilities and activities may change at any time with or without notice.


Pay:
$ $20.00 per hour


Expected hours:
per week


Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Experience level:

• 3 years

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 3 years (required)

Ability to Commute:

• Dowagiac, MI required)

Work Location:
Hybrid remote in Dowagiac, MI 49047