Administrative Assistant - Rogers, United States - Veit & Company, Inc.

Veit & Company, Inc. Rogers, United States

1 month ago

Regular, Full time

Description

Job Description:

The Administrative Assistant will provide front desk support, as well as administrative support to the Human Resources, Marketing and Payroll departments. In providing front desk support, this role will be the first in-person point of contact for visitors and deliveries, while utilizing a multi-phone system to ensure all communication is handled in a consistent and timely fashion. When not providing front desk support, this role will support other departments with additional administrative tasks.

A Day in the Life

Front Desk: 60%

Answers incoming calls, forwards calls, takes messages, and notifies appropriate personnel when visitors arrive.
Accepts deliveries and disperses incoming packages from Fed-Ex, UPS, and couriers.
Greets visitors and employees in a friendly and helpful manner.
Opens, sorts, and disperses incoming mail to appropriate personnel or department.
Prepares and meters outgoing mail and packages.
Ensures postage meter has sufficient funds. Maintains postage log for the various companies of Veit.
Maintains phone lists including office and field employee company provided telephone, cell phone, and phone extensions.
Orders office supplies and manages inventory. Keeps office supply storage area clean, organized, and stocked appropriately.
Assists with maintenance of office equipment, copier, postage meter, etc. Places service calls when necessary.
Orders forms for Office and Field and manages inventory of these forms.
Keeps supervisor informed of known actions, written or verbal, which may affect the ability to successfully perform assignments or adversely affect company operations.
Primary back-up for additional front desk coverage.

Administrative Support: 40%

Assists Human Resources, Marketing, and Payroll with special projects, as needed.
General office staff support, and other administrative projects or duties as assigned by management.

What You'll Need

High School Degree or general education degree (GED); one year of related experience and/or training; or equivalent combination of education and experience.
Must have strong customer service skills including an energized, positive approach.
Strong computer skills, proficient in Microsoft Office (Outlook, Word, Excel) and the ability to learn new software.
Excellent oral and written communication skills including the ability to effectively communicate instructions to internal and external customers.
Detail-oriented with exceptional analytical and organizational skills.
Ability to be self-directed and seek out information to keep projects or processes on track.
Ability to maintain compliance with all company policies and procedures.
Ability to function in a fast-paced environment with minimal supervision.
Capable of managing multiple tasks and determining priorities to meet deadlines.

Other

Must be able to work 8+ hour workdays, Monday through Friday.

Physical Demands

The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently communicates with employees and clients and must able to exchange accurate information. Additional functions include: stand and/or sit in a stationary position for extended periods of time; 75%+, use a computer/laptop in an office environment with natural and/or fluorescent lighting, navigate between office building floors (an elevator is available), attend off-site meetings on occasion, and lift up to 50 lbs. unassisted.

Work Environment

The work environment characteristics described here arerepresentative of those employees encountered while performing the essentialfunctions of this job. Employee is exposed to minimal noise level. Most often in a typical office environment.

Who Are We?
Veit is one of the country's leading specialty contractors, with over 96 years of experience and the best people in the industry. We pride ourselves on our relentless pursuit to push the construction industry forward and deliver for our customers. Our modern fleet of iron, diverse expertise, and unmatched determination allow us to successfully tackle some of the largest and most complex projects across every sector while also living out our values every day. Our company culture is one where everyone pitches in to get the job done, regardless of job title or seniority. We do everything we can to maintain an atmosphere where family comes first. We want every one of our employees to look forward to each day at work and make it home safe and happy at the end of the day.

Never settle, dig deeper

Our Core Values

Deliberately Safe We believe all safety incidents are avoidable when everyone operates with a deliberate mindset. We are deliberately proactive and thorough in training and job planning. We are deliberately safe in our everyday operations and decision-making.
Build with Intention We build with intention. Whether in the office or the field, we work with grit and determination toward a better future for everyone involved. We leave things better than we found them, and never leave a job until we're proud to put the Veit name on it.
Leaders Dig First Egos have no place at Veit. We expect everyone on our team to dig in with a leadership mentality. That means being willing to jump in, take ownership, and get mud on our boots - especially when times get challenging.
Real Relationships Like our work, we approach relationships authentically, with a long-term mindset. Whether you're a client partner, vendor, or team member, we make an effort to build a more meaningful connection with you by communicating with respect and honesty.
Integrity in Everything As part of the Veit family, everything we do and say reflects on this entire company. We act with integrity, which means treating others just as we want to be treated, doing the right thing, and holding ourselves accountable.

VEIT IS AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER, INCLUDING VET/DISABILITY

AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER, INCLUDING M/F/VET/DISABILITY

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