Administrative Assistant - Parsippany, United States - AdvanSix

AdvanSix

Verified Company

Parsippany, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Why work at AdvanSix?

We provide benefits that are industry competitive and focused on employee wellbeing
Total Rewards program includes a competitive compensation, health, dental, vision & wellness programs, paid vacation, 401K with company matching, health savings programs, disability & life insurance, employee assistance program
Tuition reimbursement for continued education, certifications, training, and development
Work within a fast paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences

Position Summary:

The Administrative Assistant is responsible for performing regular and daily activities for the assigned site and/or assigned executive, including processing timecards, answering department questions for employees, preparing correspondence, and scheduling meetings.

Duties and Responsibilities:

Process time cards and maintain time and attendance records
Process and distribute Employee Data Changes
Maintain employee departmental records
Answer and assist department employee in such matters as paycheck discrepancies, vacation, etc.
Refer benefits related questions to appropriate individuals
Place and receive telephone calls
Interface with buyers, coordinators, expediters, etc.
Maintain department records and files as required
Prepare, maintain, distribute, and file various department correspondence, reports, procedures, graphs, and charts such as, but not limited to, timecard reports, expense reimbursements, absenteeism reports, etc.
Coordinate the scheduling of department meetings
Schedule/notify employees of certifications/seminars; maintain certification records
Order and purchase departmental supplies, equipment, and tools as required via purchase requisition forms, electronic forms, and/or company card
Verify, audit, and forward vendor invoices to appropriate department for payment
Responsible for site document control administration
Other duties as assigned

Basic Qualifications:

High school diploma or GED equivalent
2+ years of experience working in an administrative environment
2+ years of experience working with standard office equipment and computer programs

Additional Qualifications:

Excellent interpersonal and organizational skills
Experience in a factory or production environment preferred (site dependent)
Ability to work effectively as a member of a team or independently
Ability to type 35 words per minute
Excellent Microsoft Office skills in Word, Excel, PowerPoint, and most importantly Outlook
Familiarity with SharePoint, Skype, and SAP is desirable
Ability to maintain confidential information

AdvanSix is an equal opportunity employer.

Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, veteran status, or any other protected classification.