Associate Sponsored Research Officer - Chicago, United States - Northwestern University

Northwestern University

Verified Company

Chicago, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

As part of Northwestern University's commitment to creating an inclusive and diverse campus community, Northwestern Sponsored Research is committed to being BRAVE (Battling Racism and Valuing Equity).

Through deliberate words and actions, we actively endeavor to acknowledge the humanity of and value each of our colleagues.

The Associate Sponsored Research Officer will support the OR mission and values of understanding empathy, modeling accountability, ensuring fairness, embracing community, and valuing creativity.

Please note:
Supervisor provides objectives and deadlines. Work is reviewed for fulfillment of objectives and deadlines and overall compliance with practice, policies and procedures.

Associate Sponsored Research Officer completes some activities without direction, and informs supervisor of on-going progress and/or potentially controversial matters and/or far-reaching implication.

Associate Sponsored Research Officer uses some judgment to adapt to an advanced knowledge of skills, methods, practices, policies, and procedures and a moderate degree of innovation, analysis, and reasoning to choose appropriate alternatives from among pre-defined policies and procedures to complete work that includes successive steps and involves some non-routine problems and/or decisions.

Specific Responsibilities:

This position evaluates requests for and creates subaward agreements, ensuring full compliance with the issuance of sub

- awards with the following considerations: Principal Investigator's (PI) needs and proactively identified special considerations; review and assessment of incoming award terms for appropriate flow down to sub-recipients; conducts and documents risk assessments of all sub-recipients by project, with low or elevated risk determinations used to create subaward agreement terms that will provide opportunities for appropriate controls and monitoring. Unusual circumstances are flagged and addressed internally (and externally as needed), and alternative language and compelling explanations for alternate terms desired by University are incorporated into the subaward agreement and/or documented to the University file. Utilizes University proposal/awards system in support of subcontract workflow and metrics; review of subcontract transactions for post execution processing including FFATA reporting, completes data entry and ensures data integrity associated with subcontract transactions; communication with internal and external parties regarding routine subcontracting matters; and compiles necessary documentation in support of institutional review and signature.

Resolves standard and routine compliance problems & issues involving associated University policies & practices regarding subcontracting. Demonstrates knowledge of federal regulations related to research administration, including 2 CFR 200 (Uniform Guidance), Federal-Wide Research Terms and Conditions; other major federal funding agency guidelines; and major sponsor electronic systems such as , eraCommons, and FastLane.
Ensures compliance with University, federal and other agency regulations, policies, forms and guidelines for the conduct of research. Monitors and communicates changes implemented by sponsors. Determines that all University & sponsor requirements have been met prior to University's endorsement & submission of proposals and acceptance of awards. Authorized to initiate contact with agency policy offices for policy clarifications. Offers advice and assistance to faculty and assumes full level of contact with faculty.
Subcontract funds budgeting/allocation in University financial enterprise system; proposal, award, and post award administration of grant and/or contract activities including reviewing account establishment; tracks formal rebudgeting; monitors projects for under and over spending; participates in account closeout activities; communicates with PI, other unit and project personnel, other OSR staff, ASRSP, and/or sponsor accordingly.
Assists with development, organization and maintenance of standard operating procedures, checklists and various subcontract tools; Provides internal and external training and outreach, education and record retention function, particularly relative to subcontracting
Miscellaneous_

Performs other duties as assigned.

Minimum Qualifications:

Bachelor's degree or equivalent in education, experience &/or training.
1 to 3 years of experience in the administration of sponsored research at an educational institution, in the federal government or at some other entity engaged in sponsored research or 3 years administrative support experience in a research environment.

Minimum Competencies:
(Skills, knowledge, and abilities.)

Entry level of knowledge of:

Federal regulations related to research administration, including Uniform Guidance and federal Research Terms and Conditions
Other major federal funding agency guidelines
Major sponsor electron