Project Coordinator - Albany, United States - Labor, Department of

Labor, Department of

Verified Company

Albany, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience

Preferred Qualifications:

Proven track record of success in building and managing relationships with diverse stakeholders in a complex public sector environment or notforprofit.
Strong analytical and communication skills, with the ability to clearly articulate complex information to both technical and nontechnical audiences.
Strong writing skills with an ability to craft compelling executive summaries and presentations, distilling complex information for highlevel audiences.
Proficiency in project management, strategic planning, and data analysis.
Excellent organizational skills and the ability to manage multiple priorities simultaneously.
Strong interpersonal skills and a collaborative working style.
Ability to initiate and maintain relationships across a diverse set of stakeholders

Duties Description

STANDARD DUTIES:

The Project Coordinator/Executive Assistant is responsible for supporting the Commissioner and Chief of Staff through a combination of project management, communication, research, and high-level relationship support functions.

This requires act as the Department's strategic point person for building and managing relationships with agency heads and chamber staff.

The incumbent will perform the following duties:

Assist with coordination and support of the Commissioner and Chief of Staff's teams.
Create and maintain calendars and meetings schedules.
Coordinate day to day administrative tasks for events and meetings. Keep accurate files, organize, and maintain documents in the management systems in such a way that information is easily accessible.
Handle travel arrangements.
Manage incoming phone calls and visitors for the office.
Establish and maintains filing systems.
Makes high level contacts of a complex nature inside and outside of the Agency.
Create and send correspondence and invitations.
May schedule, research and prepare materials and notes, and ensure followup for various.

Stakeholder meetings including staff, Board or other meetings.

Manages onboarding employees for the Chief of Staff and retirement certificates.
Assistant with technology and password reset.
Create SFS Requisitions.
Attendance taker for fire drills.
Collect weekly Regional Rep reports.
Other duties as assigned.

Additional Comments

Please note:
This position will be required to work in-person. No remote work is available.

Some positions may require additional credentials or a background check to verify your identity.