CL21432: Classified Human Resources Coordinator - Kennewick, United States - Kennewick School District

Description

Position #21432:
Classified Human Resources Coordinator

Posting Dates: 4/26/ /2/2024 (Or Until Filled)

Location:
Administration Building - Human Resources

Hours: 8 Hours Per Day (7:30 A.M. - 4:30 P.M.), 260 Days Per Year


Salary:
$ $29.90 per Hour

This is an Off-Schedule, non-bargaining position.


JOB DESCRIPTION

The primary duties of the Classified Human Resources Coordinator are to provide clerical and other support to the Director of Human Resources and classified employees in the district.

Job duties will include but are not limited to managing the job posting and application process on TalentEd web-based application management system, conducting new employee orientations, entering employee information into payroll system, taking notes at classified bargaining sessions, assisting with reports, transcripts and training requirements, maintaining logs and assisting others when needed.

The person in this position also manages the paraeducator certificate program, including planning classes and tracking budgets and progress as per program requirements.

A courteous, customer-friendly demeanor and team player attitude is a must for this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All applications must be submitted to the Kennewick School District online at


CONDITIONS OF EMPLOYMENT

• High School diploma or equivalent.
• Must present official transcripts of highest degree earned within 30 days of employment.
• Must be able to perform the essential functions of the position with or without reasonable accommodation.
• Must be able to meet the Physical Demands of the position.
• Must pass a basic skills test.
• Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
• Must pass a background check, which includes employee paid fingerprinting.

QUALIFICATIONS REQUIRED

• Minimum of three (3) years' successful secretarial experience.
• Proven work experience with data entry and office technology.
• Excellent keyboarding skills (60 wpm).
• Experience and expertise in operating office machines, including calculators, scanners, copiers, 10-key calculators, personal computers.
• Evidence of strong computer skills, including computer applications: Windows, Word, and Excel. Candidates may be required to pass a computer skills test.
• Skill to perform basic math calculations.
• Attention to detail and ability to work efficiently with a high degree of accuracy.
• Demonstrated proficiency in office methods, including excellent telephone etiquette, filing and record-keeping.
• Evidence of ability to establish and maintain a tactful, cooperative, and effective relationship with staff, fellow employees, management, students and parents.
• Evidence of ability to handle a high-volume workload while maintaining a positive and professional attitude.
• Evidence of excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined, and a self-starter.
• Positive recommendations and job performance evaluations.
• Must uphold board policies and follow administrative procedures.
• Must take all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
• Must attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
• Evidence of ability to assess and correct issues involving safety.
• Evidence of ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement.
• Must demonstrate sufficient command of the English language to communicate verbally and in writing with students, parents, district staff members and other concerned people regarding all aspects of their job-related activities.
• Evidence of ability to maintain confidentiality.

PREFERRED QUALIFICATIONS

• AA or BA/BS degree in Human Resources or related field
• Evidence of operational knowledge of TalentEd (online application management) and Sungard BusinessPlus (employee tracking and payroll) computer applications.

ESSENTIAL DUTIES AND JOB FUNCTIONS

• Assist with hiring processes of classified staff by accessing Talent Ed online application system to review applications and verify hiring requirements have been met.
• Create and maintain electronic and hard copy personnel files.
• Assist Human Resources Management with improving and maintaining paperless file management system (Laserfiche).
• Prepare hiring paperwork.
• Prepare and present new employee orientations.
• Work with Teaching & Learning department and trainers to plan, schedule and track components of the paraeducator General Certificate program in line with program requirements and state deadlines.
• Import monthly clock hour data from pdEnroller and answer basic clock hour questions.
• Answer questions from classified employees related to collective bargaining agreements.
• Enter new hire information into BusinessPlus system.
• Track, complete and scan classified employee Washington State Sexual Misconduct and verification of classified experience forms.
• Develop and maintain various tracking systems of employee information.
• Learn and apply information in all Collective Bargaining Agreements as they relate to payroll/pay assignments and benefits.
• Scan payroll and HR documents into correct files.
• Monitor and maintain seniority lists for classified staff.
• Monitor fingerprint, transcript, and training deadlines for newly hired classified staff.
• Enter transcript data per Collective Bargaining Agreements for enhancement pay.
• Perform initial background checks through WATCH system.
• Maintain classified staff development budgets.
• Balance paraeducator and secretary staff development P-Cards.
• Process classified clock hours.
• Process HR department reimbursement requests.
• Prepare department work orders and requisitions as needed.
• Collect, track and file classified employee evaluations annually, including notifying administrators and supervisors of deadlines for evaluations.
• Assist with preparation of bargaining documents, take notes in bargaining sessions.
• Respond to telephone calls, email and voicemail in a courteous and efficient manner.
• Work cooperatively with HR and payroll staff to facilitate completion of work within timelines.
• Perform other job-related duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

PHYSICAL DEMANDS:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility: While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push, or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
• Sense: The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Lifting: The employee must be able to lift or move up to 18-26 lbs.; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical Hazards: The noise level in this work environment is moderate.

Kennewick School District's Non-Discrimination Policy

The Kennewick School District provides equal access to all programs and services without discrimination based on sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation, including gender expression or identity, the presence of any sensory, mental or physical disability, or use of trained dog, guide or service animal by a person with a disability, and provides equal access to the Boy Scouts and other designated youth groups.

The following employees have been designated to handle questions and complaints of alleged discrimination:


Civil Rights & Equity:
Bronson Brown

Section 504, Title IX:
BJ Wilson

This holds true for all students who are interested in participating in all education programs and/or extra-curricular school activities in the Kennewick School District.

Applicants:

Inquiries regarding compliance procedures or requests for reasonable accommodation may be directed to the School District's Director of Human Resources.

For information on salary and benefits offered, please visit

Kennewick School District Contact Names and Telephone Numbers:
Toni Neidhold, Director of Human Resources

Certificated/Classified ADA

Kennewick School District

1000 W 4th Ave

Kennewick, WA 99336