Healthcare Office Coordinator - Albany - Lighthouse Guild

    Lighthouse Guild
    Lighthouse Guild Albany

    1 week ago

    Description

    Lighthouse Guild is the leading not-for-profit healthcare organization dedicated to addressing and preventing vision loss. Our mission is to provide exceptional services that inspire people who are visually impaired to achieve their goals. Join our dynamic team at GuildCare, Lighthouse Guild's innovative community-based Adult Day Health Care Program aimed at supporting adults who are blind or visually impaired with chronic healthcare needs.

    QUALIFICATIONS:

    High School Diploma with at least 2 years of clerical experience (Associate's degree preferred). Strong customer service skills, computer proficiency, especially in Excel, and excellent organization, communication, and interpersonal abilities are essential.

    JOB DUTIES:

    • Maintain accurate daily, weekly, and monthly client attendance records.
    • Enter daily billing into the billing system and ensure timely completion of billing certifications.
    • Coordinate and arrange client transportation, acting as the liaison between the transportation vendor and the program, including client scheduling and certification within the MAS system.
    • Serve as Petty Cash Custodian.
    • Keep updated and accurate contact information for staff and clients.
    • Support the Program Director with monthly eligibility checks for current and newly enrolled clients.
    • Assist in obtaining and maintaining confidential staff records.
    • Order, receive, and restock supplies; maintain departmental equipment.
    • Handle Kronos editing and prepare timecards for approval.
    • Maintain essential lists/forms, including admission/discharge rosters, attendance lists, active registrant lists, and emergency contact lists.
    • Collaborate with other GuildCare staff to perform general assistance tasks as assigned by the Program Director.
    • Adhere to established agency, departmental, and program policies and procedures.
    • Schedule appointments, take meeting minutes, and maintain electronic in-service files.
    • Manage new admissions data entry and discharges in the EMR system.
    • Observe and implement the registrants' Bill of Rights.
    • Collect and maintain referral information.
    • Perform other duties as assigned by the Program Director.

    ADA REQUIREMENTS:

    • Ability to sit at a desk and use a computer for several hours.
    • Ability to communicate on a telephone and cell phone.
    • Ability to stand at a photocopy and FAX machine.
    • Ability to move throughout the office.

    Benefits:

    • 403 (b)
    • Dental insurance
    • Health insurance
    • Life insurance
    • Paid time off
    • Vision insurance

    Agency Website:

    Equal Opportunity Employer

    This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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