Administrative Assistant - Longwood, United States - Harding & Associates

Harding & Associates Longwood, United States

4 weeks ago

Description

Job Description

Job Description
Administrative Assistant – Tax Support - Longwood - Full Time

Job Summary:

Facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Provides administrative support to clients and internal staff. May assist in training newly hired clerical staff.

Duties/Responsibilities:

Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Scanning documents; printing and archiving tax returns.
Retrieves information as requested from records, email, minutes and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquires and questions.
Prepare agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Supports Tax Preparers
Performs other related duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.

Education and Experience:

Associate's degree highly preferred.
Minimum of three to five years of experience in an administrative role required
Payroll experience preferred but not required. Willing to train.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.
Able to lift up to 15 pounds at times.

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