All Other Positions - Bridgeport, United States - Connecticut REAP

Connecticut REAP Bridgeport, United States

2 weeks ago

Description

Job Description:
ADMINISTRATIVE ASSISTANT - Full Time Temporary

St. Catherine of Siena School.

OVERVIEW:

Under the direction of the school principal the Administrative Assistant is responsible for supporting school and Diocese of Bridgeport in its mission.

A variety of administrative duties with wide latitude for exercising discretion and judgment. Duties are related to the Principal's roles and outside commitments.

The ideal candidate will be dynamic and energetic with a demonstrated ability to work with little oversight/direction while handling confidential information and exercising discretion in handling related office and school matters at all times.

This position is vital to the integrity and professionalism of the school's office and its mission.

This employee supports the goal of ensuring efficient operation of the school office and maintains an attitude of flexibility and confidentiality.

FLSA Status:
Non-Exempt

RESPONSIBILITIES:

Supports the Catholic Mission of the school and a practicing Catholic in good standing.
Maintains organized, clean, professional office environment.
Works effectively with school community
Pleasant, professional to all in person or on phone, ensuring proper sign in and Virtus trained.
Assures timely communications
Maintains Student Information System daily
Follows up with Principal appropriately for all excessive absences, tardiness etc.
Schedules and processes field trip requisitions.
Secures substitutes
Tracks employee absences and personal days.
Submits payroll additions to bookkeeper as directed
Performs beginning-of-year and end-of-year functions for computerized student records and grade books; adheres

to year-end procedures for student records - mailings, recommendations etc.

Assists with admissions process
Coordinates entire enrollment process
Collects, tracks, files and updates all forms
Assists with scheduling and coordination of parent conferences, meetings, field trips, etc.
Receives, distributes, prepares mail appropriately.
Assists with maintaining and updating the school calendar.
Processes approved purchase orders for textbooks and supplies;
Coordinates and books travel arrangements, plans itineraries and related payment(s).
Oversees all administrative aspects of seminars including registration and confirmation.
Participates in or assists in leading meetings ensuring that all required information is completed, delivered in advance

and available for the appropriate individuals.

Takes and transcribes meeting minutes and keeps accurate records of all meetings.
Maintain confidentiality at all times.
Maintains school/office supplies
Ensures proper operation of equipment
Assume responsibility for the development, administration, and promotion of special projects.
Produces a variety of communications
Oversee students awaiting disciplinary action or in office as required.
In the absence of the school nurse, assists to the degree allowed
Evening/weekend meetings/events possible
Self-starter; well organized; work with a sense of urgency.
Sound, professional judgment, behavior and appearance
Continue learning - PD workshops, etc.
Punctuality is a must at all times.

Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

QUALIFICATIONS:

Practicing Roman Catholic in good standing
High School Graduate or equivalent is required with 3-5 years' Administrative Assistant experience
Excellent communications - written, verbal, interpersonal skills, team player
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Power Point)

Physical/Mental Requirements:
Requires walking, sitting, standing, bending, reaching, talking, handling, hearing, carrying, keyboarding, etc. Able to lift as required in office and school building environments.

Travel Requirements:
Must travel to school, meetings and/or local school related business.

Please complete all CT Reap Application Information to be considered for this job opening, including your cover letter, resume and 3 letters of recommendation.

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