Administrative Services Officer 1 - Prescott, United States - Arizona Department of Transportation

Description

DEPT OF TRANSPORTATION
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Driving the future of transportation with a diverse and innovative team_


Job Summary:


Essential Job Duties:

• Liaison for HRrelated matters, including recruitment/staffing actions. Identify vacancies; staff funding ability; submit position description updates; initiate justification to fill requests, coordinate interviews, complete reference checks/work history verification. Provide necessary documents to complete on/offboarding, review for completion and accuracy, initiate Personnel Action Forms submitting to HR for finalizing. Complete and close hiring process in Pageup. Ensure completion of onboarding documents and I9 verify information.
• Initiate department classification/personnel actions, salary changes, and other requests. Prepare documents for signature or via DocuSign. Be a resource in administrative processes to Agency, Division, Group supervisors, hiring managers, and employees. Provide administrative support to others per business needs.
• Research and project budgetary needs; provide input to the State Engineer's Office for fiscal budget; monitor/prepare budget reports. Formulate budget forecasts, input forecasted budget into database; submit budget issue requests/proposals. Assist w/ purchase of goods/services before expenditure; assess procurement documents for validity; approve purchases utilizing automated procurement system (APP). Coordinate travel arrangements, raining/conferences/meetings, process technical eforms & reimbursements.
• Provide guidance to supervisors with performance appraisals, coaching, and training processes. Assist with employee relations, grievances/disciplinary actions, and/or refers supervisors/employees to Employee Relations. Acts as a proxy for MAP, AZ Performs, and ETE submittals/approvals. Provide input into Group level administrative procedures and guidelines.
• Arizona Management System/

Continuous Improvement:
Support strategic planning activities by assisting management in collecting data, reporting metrics, and tracking special projects. Compose correspondence, reports, and org charts for staff and upper management.

Formulate and generate responses on behalf of specific Groups to inquiries from other ADOT groups, citizens, towns, cities, tribes, or agencies.

• Other duties as assigned as related to the position.

Three years of supervisory and administrative experience equivalent.
Familiarity with federal and state policies, procedures, and rules.


Requirement(s):


The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and longterm disability insurance
• Optional employee benefits include shortterm disability insurance, deferred compensation plans, and supplemental life insurance
• Great Work-Life Balance

Pay:
$56, $66,710.06 per year


Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply


Ability to Relocate:

• Prescott, AZ 86305: Relocate before starting work (required)

Work Location:
In person