Payroll/hr Coordinator - Portsmouth, United States - Portsmouth Abbey School

Portsmouth Abbey School

Verified Company

Portsmouth, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Title:
Payroll/HR Coordinator

Department(s): Business Office

Reports to:
Head of School

FLSA Status:
Non-exempt; Full-time; Staff position

About Portsmouth Abbey School
Portsmouth Abbey School is a coeducational Catholic boarding and day school for students in grades 9 through 12.

Founded in 1926 by the English Benedictine Congregation, the School is located on a 525-acre campus along Rhode Island's Narragansett Bay, less than 30 minutes south of Providence and 20 minutes from Newport.

Portsmouth Abbey combines a classical education in the Catholic intellectual tradition with Benedictine values.

With 350 students, the School believes that the love of learning leads to the desire for God, and that the quest for intellectual understanding propels students to the search for ultimate meaning.

The School is known for encouraging students to engage passionately in academic and intellectual pursuits, innovative electives and extensive opportunities in athletics and the performing and visual arts as well as a commitment to service and a focus on things that matter.

Students are inspired to become the next generation's leaders, stewards, innovators and problem solvers all the while grounded in Benedictine values of love of God and neighbor, humility, hospitality and a desire to serve the common good.

Job summary

Human Resource Responsibilities

Provide onboarding for new employees, including explaining benefits and ensuring timely and accurate enrollment of benefits.
Reconcile and ensure timely payment of benefit invoices.
Meet with employees who are separating service, including explanation of benefit cancellation and ensuring timely and accurate cancellation of benefits.
Manage open enrollment process.
Manage FMLA and LOA requests.
Manage and coordinate HSA, FSA, healthcare, dental, life, LTD, STD and unemployment benefit requests.
Manage employee verification.
Act as liaison between providers and employees to resolve question and other issues.
Maintain employee personnel files, ensuring required paperwork completed for compliance with background checks, Federal DOT, social security and Medicare.
Create, manage and distribute employee contracts and schedule As, in coordination with Assistant to the Head of School.
Works in collaboration with Head of School and other administrators to resolve employee issues/conflicts as requested.
Other duties as assigned.

Payroll Responsibilities

Maintain payroll information by collating, calculating and entering data.
Update payroll records by entering any changes to employee information or benefits such as job title changes, exemptions, saving deductions, adjustments on pay rates, employee status changes etc.
Collect and verify timekeeping information for all employees.
Resolve payroll discrepancies and answering any employee payroll queries.
Maintain all payroll operations according to company policies and procedures.
Process and issue W2 forms to employees.
Create and upload Payroll expense Journal eEntry on biweekly basis.
Report data to complete 403b compliance and workers comp annual audits.
Report data to Rite Share and other programs as needed.
Review and approve 1095C's for distribution.
Make changes to maintain compliance with HR and Payroll laws.
Complete any upgrades for payroll software.
Calculate pay according to hours worked incorporating leaves and overtime.
Calculate stipends and pay for extra duties when appropriate.
Manage and calculate taxes and deductions.
Calculate unemployment, worker's compensation and severance payments.
Deal with complaints and questions regarding payroll from employees and administrators.
Assist in business office operations on an as needed basis

Other Responsibilities

Provide backup assistance to Bookstore Manager as necessary.

Education, Skills and Abilities required

Bachelor's Degree.
35 years of experience or combination of education and experience.
Proficient knowledge of ADP payroll software.
Knowledge of various benefit offerings and overall human resources functions.
Demonstrated proficiency in data entry and management.
Demonstrated ability to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multistep written and oral instructions.
Demonstrated ability to be flexible and work with a wide diversity of individuals in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods.
Demonstrated problem solving skills required to identify issues and create/recommend action plans. Problem solving with data requires independent interpretation of guidelines.
Maintain confidentiality and ability to treat sensitive information with the utmost discretion.
Excellent communicat