Mgr Accounts Payable - Washington, United States - American Chemical Society

American Chemical Society

Verified Company

Washington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Summary

The individual in this position serves as Manager of the Accounts Payable team and reports to the Assistant Director, Disbursements.

S/he manages a staff of 4 and is responsible for managing the day-to-day operations of the Accounts Payable office, including coaching, training, and developing staff.

Accounts Payable is responsible for all payment functions, month end and year end close, support of the annual financial audit and other internal and external audits, and payment research and analysis.

This individual must have a sound understanding of accounts payable best practices and internal controls.

S/he must be pro-active in identifying business solutions; can improve and streamline policies, procedures, and processes; is proficient in documenting policies and procedures; and is able to create opportunities for enhanced customer service.

In addition to reporting to the Assistant Director of Disbursements, this individual will interface with other financial and operating staff and management, including frequent interaction with the General Accounting and Purchasing department managers.

As a result, this individual must be responsive and have excellent communication (both written and oral) and organization skills.

Position Accountabilities

Manages the daytoday activities of the Washingtonbased Accounts Payable unit, providing oversight and review to ensure the timely and accurate processing of all nonpayroll disbursements, and unclaimed property activity.
Co
Leads financial system implementations related to Accounts Payable including enhancements to the document scanning and electronic workflow.
Provides supervision, guidance, and assistance in the completion of the daily, weekly, monthend and annual duties within the Accounts Payable unit. Supervises personnel, including work allocation, training, and problem resolution. Evaluates performance and makes recommendations for personnel actions. Motivates employees to achieve peak productivity and performance.
Examines operations and procedures to identify weaknesses in internal controls and operating procedures and recommends revised policies and procedures to improve the efficiency and effectiveness of operations. Documents and implements Accounts Payable policies and procedures.
Interacts with external auditors and provides information and access to accounting records as required. Coordinates accounts payable related research efforts upon request.
Serves as project lead by planning organizing and performing activities, and/or facilitating and coaching team members regarding upgrades, enhancements and conversions related to software systems used to support accounts payable activities.
Review and approve domestic and foreign wires within the Cash Pro, Bank of America tool.
Perform monthly cash and AP to G/L reconciliations.
Performs in a dynamic environment and meets all critical deadlines.

Required Education, Experience and Technical Skills

A Bachelor's degree with seven or more concurrent years_ _of successful experience in accounts payable, with an accounting emphasis, with progressively increasing responsibility.
Significant supervisory and/or team leadership experience, exhibiting good judgment.
Able to work independently and handle multiple projects and deadlines simultaneously in a fastpaced environment. Must be well organized with great attention to detail.
Strong decision making, analytical and problemsolving skills essential.
Effective oral, written, and presentation skills to influence others and achieve appropriate results.
Excellent customer interface skills are essential, including the ability to work effectively with a wide range of constituents in a diverse community, including all levels of management, staff, and Governance.

Division:

Position Summary:

Thi_s_ position will be primarily based in the Washington D.C. office. ACS employees work a hybrid work schedule, consisting of working onsite, three days per week.

ACS employees are in the office on Tuesday and Wednesday with the third in-office day scheduled in consultation with the manager.

While always welcome to work in the office, employees may work the other two days of the week from a location of their choice.

New employees are immediately eligible for this hybrid work arrangement. ACS offers relocation assistance, if applicable.

EEO/Minority/Female/Disabled/Veteran

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