Principal Clerk - Arlington, United States - Town of Arlington

Town of Arlington

Verified Company

Arlington, United States

23 hours ago

Posted by:

Mark Lane

beBee recruiter

Description

PRINCIPAL CLERK -
TOWN CLERK

Salary Range:
$43, ,772 annually

Definition

Administrative duties assisting the Town Clerk in the daily operation of the department; including providing information about elections and vital records and all other related work, as required.

Supervision

Works under the direct supervision of the Town Clerk, in accordance with established methods and procedures; most work is reviewed upon completion.

Performs a variety of duties which are generally defined by precedent or established guidelines; specific questions regarding policies are referred to the Town Clerk.

Work Environment

The employee operates standard office equipment including computers and copy machines.

The employee has access to confidential information including impounded records.

Most errors are easily corrected, but could result in delay or loss of service and legal repercussions.

Essential

Responsibilities:

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed.

The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Responsible for processing a variety of records and certificates, including sealed records; ensures proper preparation and filing; records and indexes legal documents.

Responsible for maintaining records of vital statistics and ensures accurate accounting.

Processes dog licenses, raffle permits, business certificates, UCC searches and filings; issues cemetery deeds.

Responds to requests for information and services and deals with complaints; explains procedures, laws and regulations.

Researches files and other resources to conduct genealogical searches.

Responsible for preparation and entering data of absentee ballots and early voting ballots. Mails and records absentee ballots.

Processes paperwork pertaining to legal claims against the town.

Assists as needed to verify voter signatures on petitions and nomination papers.

Assists as needed with processing Annual Town Census and data.

Supports the office in uploading information to the Town's website. Backs up office staff inputting department payroll.

Performs similar or related work as directed, required, or as situation dictates.

Recommended Minimum Qualifications

Education and Experience
High school diploma; one year of office experience; or an equivalent combination of education and experience.

Knowledge, Ability and Skill
Knowledge of office practices and procedures and department operations and services.

Knowledge of VRIS (Vital Records Information Systems) is helpful, but not required.

Ability to organize time and accomplish tasks with accuracy and attention to detail. Ability to communicate effectively verbally and in writing with interruptions.

Strong Microsoft Office computer skills. Proficiency in use of software for town's website. Ability to use town's payroll and accounting software system.

Physical Requirements
Minimal physical effort is required to perform duties under typical office conditions.

The employee is frequently required to stand, walk, sit, speak, hear, use hands to operate equipment and lift boxes of records and supplies weighing up to 50 pounds.

Vision requirements include the ability to read routine and complex documents and use a computer.

Code :1182-1

Location :

TOWN CLERK

Grade :
OFFICE GRID 4

Group :680 UNION

Job Class :
PRINCIPAL CLERK-
TOWN CLERK

Posting Start :05/09/2024

Posting End :05/30/2024

Details :
Applicant