Administrative Assistant to Global Head of Data - Grand Central, United States - BNY Mellon

Description

Bring your ideas. Make history.

BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the world's top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration. Known as the "bank of banks" - 97% of the world's top banks work with us as we lead and serve our customers into the new era of digital.

With over 240 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive new ideas at every turn. Today, we're approximately 50,000 employees across 35 countries with a culture that empowers you to grow, take risks, experiment and be yourself. This is what #LifeAtBNYMellon is all about.

Role description and opportunities

This Executive Assistant (EA) role will directly support the Global Head of Data & Analytics. The EA independently completes the full range of advanced administrative activities, in support of the Executive and sometimes the wider function. Reporting to the Global Head of Data & Analytics, you will be working in a team environment, possess attention to detail, a focus on quality, high energy, and flexibility in a fast-paced organization.

Key responsibilities include the following:

• Effectively prioritize the needs of the office, executive(s) and/or team as prescribed by established guidelines, managing competing requests and switching focus as needed, negotiating prioritization of administrative activities with/among higher level team members/managers.
• Manage interactions between executive committee staff and Data & Analytics
• Perform advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures.
• Maintain complex and detailed calendars and schedule both internal and external meetings.
• Make travel arrangements and T&E expense management ensuring that all policies are followed, and items are processed within the provided guidelines.
• Assist with staff onboarding and offboarding which includes requesting equipment, set-up, and access.
• Help manage Communications coming from and on behalf of Global Head.
• Exercise autonomy in anticipating a diverse range of highly complex issues and troubleshooting these issues as they arise.
• Follow up on outstanding issues, in partnership with Global Head and Chief Operating Officer.
• Appropriately prioritize, address and/or identify the level of urgency and escalates.

A successful candidate should ideally have these qualifications:

• Strong interpersonal, written, and oral communication skills.
• Tact and good judgement in confidential situations and proven experience interacting with executive management.
• Ability to adapt to a rapidly changing business and technology environment.
• Effective collaboration and communication skills are required, including information exchange with internal and external contacts.
• Strong PC skills, proficient knowledge of relevant business software (Microsoft Office Suite)
• Financial Services or FinTech Experience Preferred.

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals with Disabilities/Protected Veterans.

BNY Mellon assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $90,000 and $105,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNYM total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs. This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.

BNY Mellon assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $56,000 and $120,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNYM total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs.
This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.