Bookkeeper - Sandwich, United States - Indian Valley Vocational Center

Description

This full-time position is a rare opportunity to join an exciting team. Indian Valley Vocational Center is school that serves 10 Districts for career and technical education.


Indian Valley Vocational Center

Position:
Fiscal Services


Summary:
Requires strong aptitude for figures. Applicant is detail-oriented, accurate, well organized, self-motivated, and meets deadlines consistently. Demonstrates computer skills that include payroll & accounting systems, word documents, data sheets, and utilization of multiple websites. Should be Google proficient. Good communication skills and teamwork are required. Personal characteristics should reflect a high degree of integrity, respect of confidential information, and good judgment.


Responsibilities:

• Maintain complete records of all financial transactions of the school.
• Make bank deposits. Record cash, credit card, and online payment receipts.
• Handle bank investments and cash transfers.
• Process accounting transactions, and monthly and fiscal yearend reports.
• Process payrolls, handling all withholding taxes, retirement funds, insurance, annuities, and other required withholdings.
• Prepare salary contracts and employee agreements.
• Onboarding of new employees, termination process for termed and retired employees.
• Process monthly, quarterly, and fiscal yearend payroll reports. Process calendar year wage statements (W2, W3, 1099, 1096).
• Reconcile payroll and accounts payable checks and EFT's with bank statements, and verify bank statement balances.
• Work with Director to prepare the school operating budget. Prepare ISBE joint agreement budget; distribute when BOC approved.
• Maintain ISBE Employment Information System (EIS) data.
• Respond to employment verifications.
• Schedule annual audit, and respond to auditor requests. Review Annual Financial Report (AFR); distribute when BOC approved. Handle Annual Statement of Affairs (ASA).
• Handle employee retirement plan reporting requirements, for TRS and as the IMRF authorized agent. NOTE
• New IMRF Authorized Agents are required to complete an IMRFprovided training course within 3 months of appointment.
• Handle employee group insurance (health, life, dental, vision) payments and membership, including enrollments, changes, and cancellations. Handle COBRA for retired or terminated employees, or those who have experienced a status change to parttime.
• Handle all other school insurance (liability, workers compensation).
• Set up and manage bonds for the Treasurer and Bookkeeper (Fiscal Services).
• Maintain records for employee Professional Growth including coursework credit hours and Enrichment and Training hours. Monitor and move eligible employees across the CBA Salary Schedule. Handle employee tuition reimbursements.
• Report new hires and terminations to the IL Department of Employment Security (IDES). Respond to any inquiries from the IDES.
• Handle school Erate funding.
• Handle real estate tax payments.
• Serve as Freedom of Information (FOIA) officer including completion of annual training.
• Maintain active Notary Public status, and provide notary services.
• Schedule, edit, and post web articles from each program. Handle all other web postings/updates.
• Order drinking water for the school office.
• Maintain historic school scrapbooks and photos.
• General office help as needed.

Job Types:
Full-time, Contract


Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 5 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to Relocate:

• Sandwich, IL 60548: Relocate before starting work (required)

Work Location:
In person