Executive Assistant - San Francisco

Only for registered members San Francisco, United States

3 days ago

$80,000 - $140,000 (USD) per year *

* This salary range is an estimation made by beBee

Cardless is a credit card and loyalty platform that helps consumer businesses engage their customers. We've launched over a dozen credit card programs with partners like Coinbase, Bilt, and Qatar Airways, pioneering technology that embeds credit card features natively into their ...

Job description

We value curiosity, humility, and intensity—we move fast and take outsized ownership. We're headquartered in San Francisco and have raised about $150M from investors including Spark Capital, American Express, and Activant Capital.

The Role

We're looking for an experienced Executive Assistant to support our C-suite. This is not a traditional EA role—you'll be a true partner to leadership, anticipating needs, managing complex logistics, and ensuring executives can focus on the highest-leverage work.

You'll manage demanding calendars across multiple time zones, coordinate travel on short notice, prepare materials for board meetings and partner negotiations, and serve as a key point of contact between leadership and internal teams, external partners, and investors.

What You'll Do

Manage extremely dynamic calendars, prioritizing ruthlessly and resolving conflicts before they become problems
Coordinate domestic and international travel, often with same-day changes
Prepare and organize materials for board meetings, partner presentations, and internal reviews
Serve as a liaison between executives and stakeholders across the company
Handle confidential information with discretion
Anticipate needs and solve problems proactively—often before they're articulated
Manage expense reporting and administrative workflows
Support planning for team events and offsites

Before You Apply

A few things worth knowing:

We work in the office 5 days a week.
The hours are intense. You'll need to be responsive evenings, weekends, and occasionally holidays. Plans can change with little notice. If predictability matters to you right now, this isn't the right fit.
This role requires someone who operates with urgency, takes initiative, and doesn't wait to be told what to do.

Why This Role Is Great

Direct partnership with C-suite leadership at a high-growth fintech
A front-row seat to board prep, partner negotiations, and company strategy
High-impact work where your judgment and execution directly affect business outcomes
Part of an early team (roughly 40 people) building something significant

Requirements

5+ years of experience as an Executive Assistant, ideally supporting C-level executives in fast-paced environments (startups, finance, or consulting preferred)
Exceptional organizational skills and attention to detail
Excellent written and verbal communication
Calm under pressure with strong judgment
Highly proficient with Google Workspace, travel booking platforms, and expense management tools
San Francisco-based and available in-office 5 days a week

Compensation

$100,000–$130,000 annually + equity + benefits (actual compensation based on experience and skills)

Benefits

Meaningful startup equity
100% health, vision, and dental coverage (75% for dependents)
Catered lunches
$250/month commuter benefit
Parental leave
Flexible PTO (minimum 15 days)
Apple equipment
401k plan

Location

San Francisco, CA — Mission District office near Dolores Park. In-office 5 days a week.

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