Manager, Purchasing - Largo, United States - Prince George's Community College

Prince George's Community College
Prince George's Community College
Verified Company
Largo, United States

2 weeks ago

Mark Lane

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Mark Lane

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Description
Manage the day-to-day purchasing and contracting activities of the Office of Procurement and Contracting.

Ensures that goods, services, equipment capital construction projects acquired for the College are procured in a timely, efficient, effective manner, within the framework of the College's procurement procedures and applicable laws.


Minimum Qualifications

EDUCATION
AND
EXPERIENCE

  • Bachelors' degree in business, construction management or related area.
  • Minimum of three years of public procurement or a combination of public and private procurement experience involving contract management/compliance, and/or experience as a construction project manager, vendor management and contract management experience.
  • Minimum of two years relevant supervisory experience is required
  • Prior procurement experience in a higher educational setting is preferred.
  • Master's degree in Business Administration, Economics or related field and experience in compliance monitoring is preferred.

Criteria

ESSENTIAL
DUTIES

  • Develops, initiates, maintains and revises policies and procedures as it relates to procurement procedures
  • Manages the daytoday procurement and contract issues
  • Prepare, review and negotiate various agreements for College procurement of supplies, services and equipment
  • Enforce county, state and federal regulations, laws and ordinances, and recommend corrective actions in cases of noncompliance
  • Preparing correspondence to address noncompliance issues and representing the College and Director of Procurement is these issues
  • Draft notices to contractors and ensure services are provided in accordance to the contract terms
  • Review and modify Change Orders, Purchase Orders, and Blanket Purchase Orders as needed
  • Draft, develop and manage all solicitations RFP's, IFBs, and RFQ's from cradle to grave
  • Evaluates bid responses, negotiates contract(s), recommends and/or approves contract award(s).
  • Collaborates with other College departments (e.g., Facilities, etc.) to direct compliance issues for investigation and resolution. Consults with College attorney as needed to resolve legal compliance issues
  • Review, Develop and recommend changes to contracts prior to signature
  • Monitors construction contracts and provide guidance to applicable parties, regarding adherence
  • Develop, and review agenda items for Board of Trustees approval
  • Implements strategies to improve required participation in RFQ's and RFP's
  • Represents the College in the daily interaction with the business community, contractors, consultants in connection with procurement activities
  • Develop and implement training for end users and Procurement staff.
  • Supervises and evaluates the performance of assigned staff.
  • Meets with vendors to see new product demonstrations and to enhance product knowledge and to see demonstrations of new products.
  • Actively Participates in local, regional, and national procurement organizations, fairs and conferences.
  • Exercises independent judgment and initiative, as well as detailed knowledge of purchasing and management principles and practices as related to personnel, interpretation and defining of specifications, negotiation techniques, contract laws, industrial business practices, market trends, and vendor evaluation
  • Responds to alleged violations of policies and procedures by evaluation or recommending the initiation of investigative procedures. Develops and oversees a system for uniform handling of such violations
  • Develops innovative methods to increase utilization of certified Local and/or Minority Business Enterprises
  • Oversee/manage claims, disputes and Public Information Act requests.
  • Perform other related duties as assigned

KNOWLEDGE,
SKILLS
AND
ABILITIES

  • Demonstrated knowledge and experience of modern procurement methods, principles and techniques
  • Strong negotiation skills.
  • Knowledge of construction procurement process, best practices and procedures
  • Knowledge of public contracting principles, including proposal preparation, contract negotiation
  • Ability to perform math functions including percentages and demonstrate good analytical and planning skills.
  • Ability to create presentations and present to a wide rate of audiences
  • Knowledge of compliance with COMAR and policies and procedures
  • Familiarity with federal acquisition regulations
  • Knowledge of public contracting principles, including proposal preparation, contract negotiation
, contract law and finance.

  • Ability to maintain good public relations for the Office of Procurement and Contracting interactions with the campus community, vendors, and other external agencies and entities.
  • Skilled in the understanding of the type of supplies, equipment and services relating to education institution requirement
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret and deal with an extensive variety of variables
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