Litigation Legal Secretary - Phoenix, United States - Greenberg Traurig

Greenberg Traurig
Greenberg Traurig
Verified Company
Phoenix, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Hybrid


Greenberg Traurig, a global law firm, currently has an excellent full time employment opportunity in the Litigation Department of our Phoenix, Arizona office.

We offer competitive compensation and an excellent benefits package.


Position Summary:

Duties & Responsibilities:

  • Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required.
  • Organizes and coordinates flow of information. Sorts, reads and annotates incoming mail and documents as required attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains followups. Answers phones and directs callers to appropriate persons as circumstances warrant.
  • Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes, tape dictation). Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)
  • Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders as necessary.
  • Formats documents as appropriate for each court (consistent with litigator filing requirement instructions).
  • Coordinates multidocument filings in Federal, Circuit and State courts, including Efilings.
  • Establishes and maintains filing and records, in both hard copy and electronic formats as required. Files information in a timely manner. Retrieves information from files as requested.
  • Enters lawyers' time on a daily basis and sends to accounting by monthend deadlines. Prepares client billing as required.
  • Researches and abstracts information and support data in preparation for meetings, work projects, and reports.
  • Takes action authorized by Lawyer, Business Director or HR Manager using initiative and good judgment in handling matters.
  • Notifies appropriate parties the status of assigned lawyers; notifies HR Manager about availability to assist with overflow work.
  • Assists attorneys in in all stages of litigation cases from onset through post trial.
  • Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars.
  • Oversees organization, maintenance and appropriate utilization of documents and other caserelated materials, including maintenance of clientpresentable and efficient work areas and case rooms.

Skills & Competencies:

  • Established understanding of litigation laws as they relate to individuals, partnerships and corporations.
  • Familiarity with Federal Rules of Civil Procedure rules for court document filings.
  • Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence.
  • Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs.
  • Strong attention to detail, organizational skills and ability to manage time effectively.
  • Excellent interpersonal skills, communication skills and the ability to collaborate well in a team.
  • While performing the duties of this job, the employee is occasionally required to walk from work station, to desk or to go to various offices to retrieve assignments. This position may also be sedentary and require the employee to sit for extended periods of time.
  • Requires manual dexterity to dial a telephone, enter data into a computer, handle objects and operate tools.
  • Some filing is required and this would entail the ability to lift files, open filing cabinets and bend or stand as necessary.
  • Position also requires the ability to work under pressure to meet strict deadlines.

Qualifications & Prior Experience:

  • Requires 5 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation.
  • Bachelor's Degree or equivalent experience preferred.
Greenberg Traurig is committed to diversity and inclusion in the workplace.

Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

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