Executive Administrative Assistant - Township of Hamilton, United States - Water Engineering Services Inc
2 days ago
Description
We are looking for a well organized, Executive Administrative Assistant with a knack for attention to detail to join our growing team.
In this role, you'll play a crucial part in supporting our day-to-day operations, managing office tasks, partnering with DOH for compliance and ensuring smooth communication.
Join us in making a positive impact as we work together to achieve our goals.
We are a private owned Water Treatment and Legionella Company focused on treating and servicing the NJ, DE and NYC metropolitan area.
Experience working in Water Treatment, Chemical Treatment/Engineering, or Legionella Administration preferred.
Duties:
- Provide highlevel administrative support to executive and senior management.
- Ensure compliance documentation is accurate and upload into customer portals.
- Respond to DOH and ensure all documents are up to date.
- Manage calendars, including scheduling appointments, service visits, meetings, and travel arrangements.
- Coordinate order and delivery of materials for jobs.
- Assist with project coordination and followup on action items.
- Handle confidential and sensitive information with discretion.
- Perform general clerical duties such as filing, photocopying, and faxing.
- Order office supplies.
- Assist with payroll preparation.
Qualifications:
- Excellent proofreading skills to ensure accuracy of documents for DOH and proposals.
- Excellent customer service skills with the ability to interact professionally with internal and external stakeholders.
- Strong project coordination skills with the ability to prioritize tasks and meet deadlines.
- Proficient in using QuickBooks for financial record keeping and basic bookkeeping tasks.
- Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar.
- Strong organizational skills with attention to detail.
- Experience in calendar management and scheduling appointments.
- Sense of ownership and pride in your performance and its impact on company's success
Requirements:
- 12 years of proven administrative or assistant experience
Note:
This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.
Pay:
$ $24.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Hamilton, NJ: Relocate before starting work (required)
Work Location:
In person
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