- Assists Benefits Team with U.S. based benefits program administration including, but not limited to, medical, prescription drug, dental, vision, health spending accounts, health savings accounts, pre-tax transportation, life/AD&D, disability, voluntary plans, retirement plans, employee wellbeing, employee advocacy, emergency back-up care, leave of absence, and worker's compensation.
- Partners with Benefits Manager and BB Well committee on firmwide wellness initiatives.
- Responds to inquiries from partners, associates, and staff regarding benefits. Acts as liaison between benefit vendors, broker and employees to facilitate resolution of claims and enrollment issues.
- Assists with annual benefits enrollment, including vendor coordination, annual enrollment communication, meetings, and HRIS system coordination.
- Coordinates and maintains enrollment records for all partners and staff participating in the Firm's benefit plans.
- Assists with the processing of employee benefit records through the online benefits enrollment system to include auditing of weekly reports, verifying keyed data, testing configuration changes, and auditing enrollment data of third-party vendor.
- Coordinates and reconciles monthly premium billings, including reviewing, updating, and tracking employee changes to ensure employee records reflect the most current set up. Prepares accounting breakdowns and ensures benefit charges are current and accurate.
- Coordinates with payroll to ensure benefit deduction accuracy.
- Coordinates with leave administrator to track leaves of absences.
- Performs additional duties as assigned including special projects.
- Strong communication skills, both oral and written.
- Strong work ethic and ability to maintain strict confidentiality.
- Ability to work well with internal and external clients.
- Strong organizational skills, problem solving skills and attention to detail.
- Strong ability to work independently.
- Bachelor's Degree and 3 - 5 years of prior work experience in welfare benefits administration or, if non-degreed, 6-plus years or related work experience as an equivalent.
- Must be a self-starter who is able to work in a fast-paced environment, remain flexible, set priorities, work independently and complete multiple projects within established deadlines, while adhering to various standards relative to confidentiality of information.
- Strong written and verbal communication skills; proven ability to diagnose and resolve issues. Must be able to interact effectively with employees and vendors. Must have above-average customer service orientation, including telephone etiquette.
- Highly energetic and results oriented, committed to high standards of performance.
- Must be a solid team player with excellent communication and interpersonal competencies, who can work collaboratively, and effectively influence and negotiate with all levels of staff and management in the HR, Legal and Financial Services departments.
- Experience reconciling complex insurance billing is strongly preferred.
- Experience in professional services firm preferred, but not required.
- Strong analytical skills and a thorough knowledge of plan designs.
- Proficient in using benefits administration/participant database systems. Experience with Ultipro and Kronos preferred but not required.
- Experienced with communicating technical benefits-related topics with plan participants.
- Well organized and detailed oriented; focus on accuracy is critical.
- Advanced Microsoft Office skills with proficiency in Excel.
- Heavy contact with vendors (brokers and insurance company representatives).
- Heavy contact with partners, employees within the Firm.
- Must be able to work at a computer for extensive periods of time.
- Must be able to lift loaded boxes of files weighing approximately 15 pounds.
- Must be able to routinely lift and carry file folders weighing up to 5 pounds.
- Must be able to work for 1 hour without a break.
- Must be able to lift, squat, kneel and bend.
- Must be able to climb on stepladder to file or access files.
- Work is normally performed in a typical office environment. Standard business hours are 7.5 hours per day, Monday through Friday.
- Minor domestic travel is required.
- This role may be hybrid and will require a minimum of three days per week (or at least 60%) present in the office, and up to two days per week (40%) may be performed remotely.
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Senior Benefits Specialist - Washington, United States - Baker Botts
Description
Baker Botts L.L.P. is currently seeking an experienced Senior Benefits Specialist to support our Benefits department. With minimal supervision, this position provides daily administration of the Firm's domestic welfare plans. This is a firmwide, full-time, non-exempt position resident in our Washington D.C., New York or Texas offices. with excellent benefitsEssential Duties and Responsibilities:
Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.
