Contracts Administrator - Chicago, United States - City of Chicago

City of Chicago

Verified Company

Chicago, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Number:394022**
Description

JOB ANNOUNCEMENT

Contracts Administrator, SR $129,936.00
Chicago Department of Aviation
Contracts Division

Number of Positions:
One (1) (Additional vacancies possible pending budget approval)**
ESSENTIAL DUTIES

Implements procurement and delegate agency contracting policies and procedures.
Assigns and reviews the work of staff to ensure compliance with standards and procedures established by the Department of Procurement Services (DPS).
Directs research and development of end user requirements and specifications for Requests for Proposals (RFPs) and bids to be advertised.
Directs staff in working with department managers to draft contract specifications, compile contract documents and negotiate terms and conditions with vendors, when applicable.
Negotiates or drafts contracts for professional services evaluation committees.
Drafts evaluation criteria for RFP evaluation committees.
Serves as a voting member of evaluation committees for department specific and citywide RFPs.
Oversees the negotiation and monitoring of disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs.
Supervises staff responsible for the preparation, processing and compiling of delegate agency contracts.
Maintains a contract database to manage the expiration and renewal of contracts in a timely manner to avoid service interruption to the department.
Reviews completed contract packages for appropriateness, completeness, and conformance to established policies and standards and forwards to oversight departments for approval.
Directs the review of bids submitted by vendors and the selection of the lowest responsible bidder.
Confers with staff on the effectiveness of contract terms and conditions, renegotiates requested changes with vendors and prepares contract amendments.
Represents the department on contracts, provides justification for noncompetitive bid requests, and attends Non-Competitive Review Board (NCRB) meetings.
Reviews, negotiates, and monitors contractual agreements to ensure the efficient acquisition of equipment, materials, products, and services for a department (e.g., non/construction, sewers, capital projects).
Monitors vendor performance to ensure compliance with contract terms and conditions.
Resolves vendor compliance issues and escalates to appropriate parties when necessary.
Analyzes and evaluates bid specifications, tests, reports, and other relevant data.
Monitors contract award process.
Conducts research and benchmarking to identify contracting opportunities that will increase or improve department operating efficiencies Acts as a liaison to DPS, vendors and departments involved in the contract process to expedite or resolve problems.
Confers with the Law Department, Risk Management and DoIT to ensure that specifications and contracts are consistent with City and State statutes, ordinances, and policies.
Oversees the maintenance of contract records and files.
Reports on the status of contracts and budgetary reports relative to contract spending.
Prepares financial status reports for capital improvement projects.
Prepares letters, memoranda and other correspondence or edits staff correspondence for submission to department executive staff.
Develops, coordinates, and finalizes complex contractual funding and financing arrangements.
Verifies the delivery and receipt of contracted products and services.
Monitors staff productivity levels to ensure continuity of services and commodities for department operations.
Attends and conducts prebid conferences, bid openings, delegate agency roundtables, and potential vendor site visits, as needed.
Additional duties may be required for this position._

Location:
Chicago Department of Aviation

Days:
Monday - Friday

Hours:9:00 a.m. - 5:00 p.m.

THIS POSITION IS EXEMPT FROM THE CAREER SERVICE.

Qualifications

MINIMUM QUALFICATIONS:

Graduation from an accredited college or university with a bachelor's degree plus five years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience.

NOTE:

A valid State of Illinois driver's license is required.***
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on June 6, 2024.

Job Posting:
May 16, 2024, 12:00:00 AM |
Closing Date (Period for Applying) - External: Jun 6, 2024, 11:59:00 PM

Salary:
$129,936.00
Pay Basis:Yearly