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    Administrative Clerk - Los Angeles, United States - Wood, Smith, Henning & Berman LLP

    Wood, Smith, Henning & Berman LLP
    Wood, Smith, Henning & Berman LLP Los Angeles, United States

    2 weeks ago

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    Description

    National law firm seeks an Administrative Clerk for its Los Angeles office. This position is a full-time, onsite position Monday-Friday.

    Position Responsibilities:

    • Assist with document management, file organization, and e-filing document and media downloads/uploads.
    • Assist with trial preparation (creating trial binders, making copies, etc.)
    • Assist attorneys and staff with daily administrative tasks.
    • Greet clients and guests in a professional manner.
    • Replenish Kitchen with supplies and keeping orderly.
    • Assist with the processing of daily incoming and outgoing mail.
    • Scanning, copying and saving of documents.
    • Assist with document management and physical file organization.
    • Set up and take down of Conference Rooms for depositions and meetings.
    • Interact with maintenance crews and vendors when Office Administrator is unavailable.
    • Ordering of supplies through Staples.
    • Assist with processing of invoices and maintaining of invoice matrix.
    • Assist with document retrieval for attorneys and staff.
    • Assist paralegals with processing of medical records and radiology imaging.
    • Assist with downloading and saving of deposition transcripts.
    • Assist with downloading and saving Court documents.
    • Assist with copying of CD/DVD's of imaging, medical records and pleadings for distribution.
    • Assist with voluminous mailings.

    Position Requirements:

    • Minimum of 2 years law firm experience.
    • Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
    • Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
    • Must be a team player with a positive attitude.
    • Must be reliable and responsible.
    • Must be flexible and open-minded.
    • Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
    • Excellent communication skills, both verbal and written.
    • Ability to work in fast paced environment while paying close attention to detail.
    • Professional appearance and demeanor.
    • Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

    Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.

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