Executive Assistant - Long Beach, United States - Beach Front Property Management, Inc.

Beach Front Property Management, Inc.

Verified Company

Long Beach, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

We are looking for an individual who shares our core values with a passion for property management and enjoys the fast pace, grow or die work environment This self-motivated individual will make the team excel and have a strong desire to learn.

This individual will also communicate with radical transparency while ensuring the customer comes first, always.

Job description:

Reports to:

Chief Marketing and Innovation Officer

Pay rate:

$26.00 to $28.00 hourly

Responsibilities:

Maintain an accurate and detailed calendar for the CMO, manage and log incoming scheduling requests, reschedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
Draft internal and external communications and correspondence on behalf of CMO
Oversee the creation of briefing documents, including talking points, event briefings, and media briefings for the CMO with input across teams as required
Expert in organizing, booking, and executing inperson events such as trade shows, lunches with clients, and quarterly offsite departmental meetings.
Organize internal and external meetings for the CMO, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas, and taking minutes
Collaborate with other administrative assistants to successfully coordinate schedules across teams
Manage all travel arrangements and reservations for CMO
Track, reconcile, create and submit monthly expense reports on behalf of CMO promptly
Provide special project support to the CMO, liaising with the property management team as required
Perform any other relevant duties as assigned

Requirements:

Bachelor's degree from an accredited 4year university OR equivalent experience (10+ years)
5+ years experience providing highlevel support for Clevel executives
Must be super techsavvy.

Including, but not limited to:

Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, and MS Teams)
Demonstrable, proficient knowledge and use of all major social media channels
The passion and ability to learn and effectively use unfamiliar software within 5 days of initial training.
Must be an expert at reading, writing, and speaking in English.
Extremely detailoriented and well versed in organizational tools and methods
Outstanding interpersonal skills and telephone etiquette
Ability to work with highprofile individuals externally and collaborate internally
Ability to masterfully prioritize projects and action items.
Ability to work well under pressure and tight deadlines
Ability to work well in a fastpaced environment
Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
Must maintain a professional appearance and dress code at all times
Beach Front Property Management, Inc. complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. Beach Front Property Management, Inc. does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex._