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    Records Technician 2 - Youngstown, United States - Youngstown State University

    Youngstown State University
    Youngstown State University Youngstown, United States

    4 days ago

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    Description


    **Job Title:** Academic Records Specialist

    **Company:** University X



    The Academic Records Specialist works under general supervision and requires considerable knowledge of academic and office policies and procedures at University X. The role involves managing student information systems, utilizing computerized mass storage systems for filing and retrieving records, and providing support to students, alumni, and external parties. Decision-making is based on established knowledge and sound judgment.

    Incumbents in this position will independently operate computerized mass storage systems and handle microfilm and imaged documents.

    **Position Information Essential Functions and Responsibilities:**
    - Researches and analyzes materials and data related to student academic history
    - Identifies discrepancies in academic records and takes necessary corrective actions
    - Processes, updates, and maintains student records accurately and efficiently
    - Interprets and communicates information on university policies and procedures
    - Maintains and verifies online and hard copy records
    - Operates computerized mass storage systems for document retrieval
    - Responds to inquiries and provides assistance related to records services
    - Adheres to FERPA and university policies for ensuring data integrity and confidentiality
    - Attends meetings on behalf of the Associate Registrar

    **Responsibilities Breakdown:**
    - 50% Research, analysis, and record maintenance
    - 30% Records processing and updating
    - 20% Attending meetings and providing training

    **Other Functions and Responsibilities:**
    - Assists in training new hires and performs assigned duties

    **Equipment Operated:**
    Computer and standard office equipment

    **Work Schedule:**
    Typically, Monday to Thursday from 8:00 a.m. to 5:00 p.m.

    **Supervision Exercised:**
    May oversee student employees in certain instances.
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