Receptionist/office Support - Portage, United States - Kalamazoo RESA

Kalamazoo RESA
Kalamazoo RESA
Verified Company
Portage, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Division:
Human Resources


Position Type:

12 Month


Work Hours:
M-F 7:30-4:30

(Job Grade: 12)


Summary:

The Administrative Assistant/Receptionist is responsible for a variety of tasks to support the efficient operation of the Human Resources Department and ensure the smooth functioning of administrative processes by performing the following duties.


Essential Duties and Responsibilities:


  • Serves as first point of contact for visitors, applicants, and employees at the Service Center, providing excellent customer service and directing inquiries appropriately. Answers and directs phone calls in a professional manner. Manages incoming and outgoing mail.
  • Provides administrative support to the Executive Director of HR and other members of the HR team. Assists with the preparation of documents, reports, and presentations.
  • Schedules fingerprint appointments. Accepts and reports road test payments for the Transportation department.
  • Schedules meetings and appointments for HR staff, as well as external organizations seeking to use KRESA facilities. Coordinates meeting logistics, including room bookings, agenda preparation, and applicable catering needs.
  • Administers the SafeSchools training platform for the Agency. Coordinates employee training schedules, tracks completions, and maintains records. Provides support to employees experiencing technical difficulties.
  • Responds to requests for verification of employment in a timely accurate manner. Maintain confidentiality and comply with data protection regulations.
  • Assists with the preparation and processing of invoices and billing statements. Ensures accuracy and timely submission of invoices and maintains records of payments and receipts.
  • Works closely with custodial staff to help staff and visitors with needs.
  • Maintains regular and consistent attendance.
  • Must have knowledge of and comply with the policies and procedures contained in the Kalamazoo RESA handbook._

Kalamazoo RESA is an Equal Opportunity Employer/Program.

Auxiliary aids and services are available upon request to individuals.

Pay:
$ $23.19 per hour


Experience:


  • Customer service: 1 year (required)

Work Location:
In person
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