Administrative Assistant I - Phoenix, United States - City of Phoenix

City of Phoenix

Verified Company

Phoenix, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job ID
5444- Location
Professional & Supervisory

Full/Part Time

Full-Time

Regular/Temporary

Regular

ABOUT THIS POSITION:

With more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement.

Whether you're an experienced professional or just starting your career, working in public service offers many rewards Be a part of building the Phoenix of tomorrow.

The Information Technology Services Department has two vacancies for the Administrative Assistant I position.

These positions will assist the Management Services Division's Administrative team with contractor onboarding, badging, shopping cart creation, facilities, and fleet maintenance, and provide support for department divisions, as well as provide back-up support for the various responsibilities of the division.

Additional responsibilities include:

Process incoming requests to hire contract workers.
Manage the designated inbox for all contractor related items.
Perform other related responsibilities to ensure approved onboarding contractor workers obtain all identified positionrelated equipment needed (e.g., badges, VPN access, etc.).
Submit Travel Service Requests (TSR) via the SAP Graphical User Interface System.
Maintain operational manuals and procedures.
Submit Shopping Carts and maintain purchase orders in SRM.
Maintain records of issued devices.
Run monthly reports (i.e., badging, TSRs, telecom).
Serve as backup to the Secretary III and other admin staff as needed.

IDEAL CANDIDATE:

Selfmotivated and possesses attention to detail.
Good understanding of Microsoft Office Suite products, including Word, PowerPoint and Excel.
Willingness to continually learn.
Strong communication skills.
Mindset focused on continuous improvement and efficient processes.
Teamoriented thought process.

SALARY:

Pay Range:
$23.74 to $44.77/hour.

Hiring Range:
$23.74 to $36.84/hour.

Pay Range Explanation:

Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS:

A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions,
- for more details: Pension Information

401(a) and 457 plans with employer contributions
Choice of generous medical HMO, PPO, or HSA/HDHP plans
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
Wellness incentive of up to $720 annually
Dental, vision, and life insurance options
Employer paid longterm disability
Free Bus/light rail pass
Tuition reimbursement program up to $6,500 per year
Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12month period
Federal Student Loan Forgiveness offered through Savi

For more details, visit:
Unit 007 Benefits

MINIMUM QUALIFICATIONS:

One year of paraprofessional experience in governmental research and finance administration or paraprofessional experience aiding an administrative officer in technical and administrative problems and affairs.
Bachelor's degree in public or business administration or a related field.
Other combinations of experience and education that meet the minimum requirements may be substituted.
The City job description can be found here.

PREFERRED QUALIFICATIONS:

The minimum qualifications listed above, plus:

Two years of experience in SAP and SRM.
Two years of experience maintaining operational reports.
One year of experience assisting with budgetary processes.
One year of experience providing administrative support to middle managers and above.
One year of experience managing work order requests.

RECRUITMENT DATES:

Recruitment closes May 28, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list._ _This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY:

WE ARE HERE TO HELP:

Job interviews may be held by video or audio conference. If you are in need of computer resources,

for free options. Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
for more information.