Centre Manager - Stockton, United States - St. Andrew's College Language Schools

Description

Positions available in Glasgow, Paisley, Edinburgh, Dundee, Stirling, London, Chatham (Kent), Canterbury, Bognor Regis (West Sussex), Brighton, Colchester, Gloucester and Keele.

Accommodation:
Included

Duration:
Summer 2024

Reports to:
St Andrew's College Senior Management Team/Area Coordinator(s)
Ability to adapt quickly to change and be flexible
Demonstrate initiative towards taking on extra tasks
Enjoy working with children and teenagers from different cultures
Ability to address large groups of young people
Good problem-solving skills
Pass Disclosure Scotland/DBS/background checking/vetting procedures
Maintain a smart personal appearance
Experience of working with children
Previous summer school experience
Previous activity leading experience
Ability to maintain long periods of physical activity
The post of Centre Manager is residential and includes all meals and accommodation.

The Centre Manager is responsible for the smooth running of all aspects of the centre, establishing procedures and solving problems quickly and efficiently.

As a residential position, duties will include supervising students on activities, in their residences and during mealtimes and free time.

The Centre Manager must be aware of everything that is happening at the centre and keep communication channels with the area coordinator(s) and Senior Management team.

The Centre Manager will guide and support all staff in implementing the programme and provide the necessary resources to achieve the set objectives laid out in the St Andrew's College Language Schools Policies and Procedures.

The Centre Manager role is a senior management position, and you should expect a demanding workload. You will be monitoring all aspects of the programme.
The role of the Centre Manager incorporates the following:
Management of the centre to ensure that a high-quality programme is delivered, following our guidelines closely.
Coordinating and supporting the academic and activities programmes, ensuring that they are linked.
Leading the centre's Management Team and ensuring effective management of all staff.
Maintaining a professional working relationship with staff, clients, and venue staff.
Safety and welfare of all employees and students.
Quality assuring and ensuring customer satisfaction.

In accordance with British Council accreditation criterion S4, you must provide a Disclosure (PVG in Scotland/'Enhanced' DBS in England) and that this must be dated within three months from the start date of employment.

If you have been working abroad, you must provide the equivalent 'police check' from that country. Whichever one you choose to supply; it must be specific to your suitability to work with under 18s. Disclosure checks made through St. Andrew's College Language Schools are payable by the employee (£18 to £59) and will be deducted from your salary.

The Company reserve the right to deduct the cost of these checks as soon as the process has started and regardless of the completion of the process.

The company reserves the right to carry out PVG checks for all employees who don ́t provide a suitable disclosure, unless otherwise requested by the candidate on acceptance of the job.

Please bear in mind that the procedure to receiving a Disclosure check can take up to 18 weeks.

In the event that my disclosure is still pending at the commencement of my employment, the employee agrees to comply with St Andrew's College Language Schools, Safeguarding and Recruitment and Selection policies.

The employee must also provide an email address and contact telephone number of 3 referees who can verify their suitability for the post and suitability to work with those aged under 18.

All staff undergo a paid induction (£11.50/hour) and may be asked to start work after this induction. This payment will be made on completion of agreed contract and on return of all company resources and property. Both the induction and the work afterwards are paid. Attendance at the induction is an essential part of the employment.

Reports to:
St Andrew's College Senior Management Team/Area Coordinator(s)
Other Important Information
You may be required to work more than 48 hours per week.
Evening and weekend work will be required.
All staff accrue pro rata paid holiday during their period of employment.
Holiday pay in lieu of untaken holiday is paid at the end of the contract.
Pay will be processed for work undertaken until Monday 22 nd

July on Friday 26 th

of July.
Pay will be processed for work undertaken until Monday 26 th

August on Friday 31 st

August, plus all holiday pay accrued across the period of employment.
Company t-shirts, lanyards and ID badges are provided and must be always worn whilst on duty.
Salaries are paid in arrears into a UK bank account on the last Friday of every month.
Staff do not receive any overtime payment unless this is expressly agreed with the Managing Director.
All staff must be employees of St Andrew's College Language Schools.
Main Management Responsibilities and Duties


Managing the product:
Managing the provision of good customer service according to customer needs.
The teaching and activity programmes are successfully integrated.
Co-ordinate the day-to-day running of the centre.
High levels of performance are maintained.

General Responsibilities:
The centre office is always functioning and secure.
The state of premises, equipment and resources is monitored throughout the course.

Meeting and greeting each group or individual on their arrival, ensuring that all passengers are accounted for, that they have all their personal belongings with them, and are shown to the correct coach.

Assist with the loading of the luggage as necessary.
Leading student induction talks on arrival and assist in allocating students to their accommodation. Participate at Certificate Ceremony and thank students and group leaders.

Ensure that all policies for the welfare and protection of children are understood by students and adhered to by all staff.

Oversee organisation packed meals, staffing, and special arrangements at the centre. Confirm details with student/Group Leader.
Maintaining student discipline in residences, liaising with Group Leaders. Record all damages and report to Group Leaders and site representatives immediately.
Overall monitoring of students' attendance and punctuality.
Operate the office safe and store groups' passports, deposits and other monies as required by group leaders.

Controlling expenditure of any allocated budget, managing cash floats following specific procedures and maintaining accurate accounts, keeping receipts and records of transactions.

Provide a daily report to the Operations Manager (or the General Manager/Managing Director if requested)
Be contactable and available after 6.00pm to deal with any incidents that may arise on campus.

Finalising the accounts and write an end of centre report to be submitted to the General Manager within five days after the closing of the centre.

(Final weeks wage is payable on receipt of this report).

Closing the centre, packing up and returning all St Andrew's College Language Schools stock and unspent centre monies according to guidelines.

Management of Staff:
Leading and participating in the Staff Induction Day, usually two or three days prior to the students' arrival.
Establishing and maintaining clear lines of management and effective procedures by working closely with the centre's Management Team.
Establishing and maintaining open communication between the centre, clients, and SAC Management Team and Managing Director. Represent St Andrew's College Language Schools positively in all conversations with clients, staff, and the host centre.
Creating a positive team atmosphere and motivate the staff effectively.
Ensuring high levels of performance are maintained.

Supervising and support the Activities and Excursions Manager(s), Welfare Coordinator and Activity Leaders according to their duties outlined in the Job Descriptions.

Overseeing the implementation of all airport/rail/bus transfers for students (groups and individuals), and staff including liaising with coach/taxi companies.

Ensuring that the students are gathered at the departure point and the departure transfer leaves in time for check-in, checking traffic and flight information as necessary.

Ensuring that a daily log of issues, incidents, actions, and work done is kept by the Welfare Coordinator.
Ensuring that each student's cultural, religious, and dietary needs are met and respected.

Overseeing the organisation of excursions (liaising with relevant transport providers, ensuring the safety and welfare of the students, as well as providing them with information to help them get the maximum benefit from their stay).

Overseeing the implementation and success of the activity and excursion programme, liaising with the Activity/Excursion Manager daily.
Overseeing the implementation and success of the academic programme, liaising with the Director of Studies of the campus daily. This includes overseeing the DoS's organisation of the fortnightly Trinity exams.
Ensuring that the academic and non-academic teams work together, and the programmes are intertwined.
Carrying out meal supervision duties. Organise rotas for all duties with the management team.
Maintaining a record of all staffs working hours.

Welfare (including accommodation):

To have read and understood the St Andrew's College Language Schools manual, supervision manual and staff handbook, and be fully conversant with our policies for the welfare and protection of children.

At all times whilst on duty, staff are responsible for the care, welfare and safety of students whilst ensuring they are following school rules.

Ensuring that all St Andrew's College Language Schools Health & Safety policies are implemented and monitored.

Ensuring that the organisation of the centre, courses and welfare of staff and students, comply with the British Council and English UK guidelines (documents available on site).

Ensuring all documentation is checked, centre administration is carried out correctly, and that completed paperwork is submitted on time.

Ensuring students adjust to life in the UK and to understand information concerning personal safety, British law and centre rules which are in the student handbook.

Ensuring that each student has an ID card on arrival.
Monitoring staff/student safety and welfare.
Ensuring staff appraisals are carried out and recorded for all centre management staff.
Managing the results of student and Group Leader feedback questionnaires, taking any action required.

Planning and, where necessary, allocating accommodation for arriving students, organising pre-arrival and departure checks, and room checks (carried out by Welfare Coordinator).

Monitoring all residential accommodation and ensuring that sufficient members of staff are allocated in each house to maintain a rota of student supervision.

Being responsible for Health and Safety issues in accommodation buildings and undertaking fire warden duties when required. Ensure everyone is aware of emergency procedures.

Ensuring that accurate rooming lists are kept up to date and that fire drills are carried out on a regular basis.

Liaising with accommodation office/hall staff to ensure that housekeeping and maintenance duties are completed to a satisfactory standard.

Client/Group Leader Relations:

Ensuring that all group leaders and students are aware of their duties and responsibilities and have read the relevant handbook and have signed the relevant Terms and Conditions documents.

Undertaking a Group Leader Meeting on arrival of every new group, outlining the main responsibilities of the Group Leader, collecting deposits, obtaining contact details, and outlining the programme.

Liaising effectively with the site representative, maintaining SAC's partnerships with host providers.
Liaising with Group Leaders daily, both informally and at scheduled meetings.

You should be available in the centre office, by phone or by radio between 9.00 am and 12.30 pm and 2.30pm – 6.00pm, Monday – Friday.

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