Office Assistant Ii Provisional - Guilderland Center, United States - Guilderland Central School District

Guilderland Central School District
Guilderland Central School District
Verified Company
Guilderland Center, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Office Assistant II Provisional:


Minimum Qualifications:
Graduation from high school or possession of a high school equivalency diploma and two (2) years of clerical experience. Basic knowledge of G Office, Microsoft Office and account management is preferred.


The work involves responsibility for more advanced clerical and office support work, including entering and reviewing data, processing and auditing transactions, customer communication, and maintaining and creating records in a variety of organizational settings to meet the requirements of agency programs.

Work is performed under general supervision. Requires substantive knowledge of the program and/or of the program's governing laws, rules, or regulations. May perform any of the duties of Office Assistant I. Does related work as required.


Typical work activities:


  • Uses modern office equipment, software and techniques to assist with the routine operations of the department;
  • Designs clerical processing procedures;
  • Gathers, compiles, and prepares data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications;
  • Responds to questions concerning the operation of the unit or program area;
  • Coordinate arrangements for meetings, courses, and other gatherings, arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available;
  • Plans work and determine how it will be performed;
  • Assigns work to staff and assure necessary coverage for assignments and office;
  • Provides subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records;
  • Provides subordinates with standard formats for the preparation of documents and reports using available software packages;
  • Provides training in the use of work equipment, and office and agency procedures;
  • Evaluates the quality, quantity, and timeliness of work;
  • Does related work as required.

Application Deadline:05/31/2024
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