Executive Assistant - Washington, United States - Smithsonian Institution

Smithsonian Institution

Verified Company

Washington, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Description:

OPEN DATE:
April 15, 2024

CLOSING DATE:
May 3, 2024

POSITION TYPE:
Trust Fund

APPOINTMENT TYPE:
Trust Permanent

SCHEDULE:
Full Time

DUTY LOCATION:
Washington, DC

Moderate Risk/Non-Sensitive

Open to all qualified applicants

What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian.

They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts.

Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status.

The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side.

Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

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Conditions of Employment

Pass Preemployment Background Check and Subsequent Background Investigation for position designated as low risk.
Complete a Probationary Period
Maintain a Bank Account for Direct Deposit/Electronic Transfer.
Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

OVERVIEW:

Come join a team of dedicated staff at an exceptional time in the Smithsonian's history as we prepare for the Smithsonian Campaign for Our Shared Future.

This ambitious fundraising campaign's public phase will run from 2024 to 2026, culminating with the nation's 250th anniversary. It will expand the Smithsonian's reach and impact, empowering the institution to find solutions to today's most pressing challenges. The Smithsonian is also planning two exciting new museums.

The National Museum of the American Latino and the Smithsonian American Women's History Museum share the experiences and perspectives of Latinos and women across history and deepen our shared understanding of what it means to be an American.

The Smithsonian has built a model fundraising organization, driven by talented staff across our many museums, research centers and cultural centers.

There is no better time to join this amazing Institution.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution.

In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution.

The office engages with staff throughout the Smithsonian in accomplishing their goals.

DUTIES AND RESPONSIBILITIES:

Duties include:

Oversee the ASA's complex calendar and daily scheduling, including planning and coordinating logistics for all travel, procurement and related reimbursement requests for the ASA and the ADA.
Operational support for the ASA's suite including database entry, spreadsheet creation, highlevel correspondence, filing, and greeting visitors.
Conducts research and assembles materials to assist the ASA and ADA to prepare for meetings and presentations, background briefings, etc.
Prepares and/or reviews correspondence for the ASA's signature and directs revisions, identifies timelines/deadlines for communications, prepares briefings, and drafts ASA remarks and associated presentations using various methods including PowerPoint.
Responsible for smooth and continuing communications and serves as administrative liaison with a wide range of colleagues within the Smithsonian and representatives of various external organizations, both nationally and internationally, to include prospects and donors.

QUALIFICATION REQUIREMENTS:

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Application Instructions
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Commitment to Diversity, Equity, and Inclusion

About Smithsonian Institution:

Founded in 1846, the Smithsonian is the world's largest museum and research complex of 19 museums and galleries, the National Zoological Park and nine research facilities.

There are 6,000 Smithsonian employees, including approximately 500 scientists. The total number of objects, works of art and specimens at the Smithsonian is estimated at nearly 137 million.