Program Assistant I - Seattle, Washington, United States

Overview · Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center i ...

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Infectious Disease Sciences Program at the Fred Hutchinson Cancer Center is seeking a full-time Clinical Trial Program Assistant I to perform any of a variety of administrative and/or clinical responsibilities in support of two or more studies. 

This position will work under the direction an Infectious Disease Sciences Program faculty member and support several faculty members' research/studies.  Please see links below to faculty websites. The faculty's research includes studies on antimicrobial resistance and stewardship, new treatments for cancer-related complications, such as infections and graft-versus-host-disease, as well as investigating the relationship between the human microbiome and treatment outcomes. The incumbent will perform functions requiring knowledge and skills specific to the program studies and to clinical research. 

Faculty Members' websites:

Catherine Liu, MD:

Steven Pergam, MD, MPH:

David Fredricks, MD:

Responsibilities

• Perform study recruitment activities and maintain regular correspondence with research participants, in-person and/or via phone/email
• Assemble and hand off study kits to participants at multiple sites, including buildings on the Fred Hutch campus and at UW Medical Center
• Coordinate local and distance sample collections with participants and/or nursing staff, including the transport/ shipment/retrieval of biospecimens
• Perform specimen collection procedures for various studies (not including blood draws).
• Assist with coordination of study visits and procedures, including contacting patients,  appointment scheduling and pending orders in the electronic medical record (Epic)
• Perform review of medical charts using the electronic medical record (Epic), and enter data into online databases (REDCap, eCRFs, etc.)
• Extract data from EMR to populate REDCap databases
• Perform basic laboratory procedures on collected samples.
• Assist with management of study supplies, including maintaining inventories and placing re-supply requests  
• Review medical records and send out reports via fax or e-mail.
• Practice infection control, isolation techniques, and universal precautions.
• Participate and prepare data for research meetings and regulatory submission.
• Assist with study related monitoring visits.
• Be willing to perform other duties as requested or assigned by study staff or P.I.
• Maintain HIPAA, Good Clinical Practice and other clinical research training requirements.

Qualifications

MINIMUM QUALIFICATIONS:

• High school graduation or GED.
• Minimum of one year experience in program specialty or a related field.
• Strong written and verbal communication skills
• Attention-to-detail and accountability is required for the position
• A professional, positive attitude when working with patients and care teams
• Must be able to use Microsoft Office Suite (Outlook, Excel, Word, and Access) and have the willingness to learn new software programs as necessary.
• Demonstrate a professional, positive attitude when working with patients.
• Must be highly motivated and independent.
• Ability to physically transport kits and shipments (weighing less than 20 lbs.) between buildings

PREFERRED QUALIFICATIONS:

• BA/BS in biological sciences with an interest in clinical research and healthcare.
• Proficiency with basic medical terminology and willingness to gain fluency in infectious diseases and cancer treatment studies.

The hourly pay range for this position is from $23.33 to $33.21 and pay offered will be based on experience and qualifications.

This position may be eligible for relocation assistance.

This position is not eligible for H-1B sponsorship at this time.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation days per year), paid sick leave days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at or by calling