Administrative Assistant Ii - Dulles, United States - Metropolitan Washington Airports Authority
Description
Compensation Grade:
S17-H
Salary Range:
$31.12-$43.56
Opening Date:
May 17, 2024
Closing Date:
June 1, 2024
Please Note:
All job announcements close at 11:59 p.m. of the day before the posted closing date.
As an Administrative Assistant II, you will perform and coordinate administrative support for a Senior Vice President or Vice President and staff in an Airports Authority Office.
Serves in an Office in the Headquarters Office, at Ronald Reagan Washington National Airport (DCA), or Washington Dulles International Airport (IAD).
Provides principal secretarial and administrative support for a Senior Vice President or Vice President and staff in an Office with high visibility.
GENERAL RESPONSIBILITIES
Keeps abreast of information important to the Senior Vice President or Vice President and staff; relays information and instructions from Senior Vice President or Vice President to staff and others and keeps Senior Vice President or Vice President informed.
Screens telephone calls and receives office visitors to determine if their business requires the attention of the Senior Vice President or Vice President.
Controls the Senior Vice President or Vice President's calendar and reminds them of appointments; updates their leave on the Executive Calendar; schedules or declines invitations to meetings and arranges for representation by a subordinate using guidelines and substantive knowledge of the Senior Vice President or Vice President's priorities, commitments, and preferences.
Makes travel arrangements for the Senior Vice President or Vice President and staff, as necessary. May review travel submissions of staff.
Prepares documents, reports, manuals, tables, and charts and edits for accuracy and correct grammar, spelling, syntax, style, and formatting.
Compiles and summarizes information from a variety of sources for reports. Prepares spreadsheets and databases on a variety of administrative matters.
Prepares and edits Board or Committee Papers and ensures documents arrive in the Board Office prior to the mailing of the Package.
Serves as a point of contact with executive administrative staff of the Offices of the Chief Executive Officer, Chief Operating Officer, Chief Revenue Officer, and Board of Directors.
Creates, maintains, and retrieves files, records, and office documents. Establishes special project files and new filing systems.
Monitors inventory of office supplies and requisitions, as needed. Coordinates computer, telephone, and other office equipment support.
Performs budget/accounting and human resource management support functions. Supports preparation of the Office's proposed Operations and Maintenance budget.
Performs other duties, as assigned.
QUALIFICATIONS
Three years of progressively responsible experience providing administrative, secretarial, and clerical support services.
One year of specialized experience in establishing internal workflow controls for administrative work of an office of at least five persons.
Ability to assembling and summarizing information and prepare reports, charts, and graphs.
Ability to perform basic budget/accounting and human resource management administrative support functions.
Skill in using a computer and modern office suite software, with emphasis on word processing, spreadsheet, and presentation software to type, edit, and format documents.
Ability to rapidly acquire on-the-job knowledge of the programs, policies, and preferences of an assigned executive, office and subordinate departments.
Ability to perform general analyses of data and information.
Skill and discretion in handling confidential or highly sensitive materials and matters.
PREFERRED
QUALIFICATIONS
Experience as a principal secretary or administrative assistant for an executive.
Certification as a Certified Administrative Professional by the International Association of Administrative Professionals (IAAP) or an equivalent certification.
EDUCATION
A high school diploma or a Certificate of General Educational Development (GED).
CERTIFICATIONS AND LICENSES REQUIRED
None.
NECESSARY SPECIAL FACTORS
Work is typically reviewed in progress and upon completion for quantity, quality, timeliness, teamwork, customer service, and other
More jobs from Metropolitan Washington Airports Authority
-
Maintenance Service Representative
Washington D.C., United States - 1 month ago
-
Heavy Equipment Repairer
Dulles, United States - 3 weeks ago
-
Assistant Airport Operations Duty Manager
Washington D.C., United States - 2 weeks ago
-
Engineering and Construction Project Cost Estimator
Arlington, United States - 4 weeks ago
-
Revenue Strategy Program Manager
Washington D.C., United States - 1 month ago
-
Airport Police Officer Trainee
Washington, United States - 6 days ago