Administrative Assistant to The Assistant - Scottsdale, United States - Cave Creek Unified School District

Cave Creek Unified School District

Verified Company

Scottsdale, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

MUST APPLY ONLINE AT:
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GENERAL RESPONSIBILITIES:

FLSA:
Hourly**Supports District schools and principals in their effort to foster an optimal educational environment for students. Provide administrative assistance to the HR Department as directed by the Asst. Supt. of Human Resources.

MAJOR TASKS:

Coordinate and schedules appointments, meetings and conferences for the Asst. Supt. of Human Resources and the HR Department.
Provide quality customer service.
Prepare HR Items for monthly Governing Board Meetings/upload to Board Docs.
Enter requisitions, purchase orders, and obtain yearly quotes from vendors.
Maintain budget for HR Department, including Wellness program

Advertising

Local newspapers, posting on websites ex: ADE, AASBO, ASPAA, ASA,and Indeed.
Order and update yearly Employers Mandatory Workplace posters at all campuses.
Fingerprinting of new and current employees, volunteers, processing and maintaining records on fingerprinting.
Process volunteers; fingerprints, background screening and all necessary documents and budget per campus. Maintains database for current volunteers.
Maintain and update job descriptions, evaluations, salary schedules and all HR forms on shared network & TalentEd/P Unified.
Maintains HR website.
Approval/posting of flyers via Peachjar.
Salary comparisons from surrounding districts for certified, classified and administrative positions.
Assist in updating, and maintaining employee information in iVisions.
Assist in orientation/onboarding of all new hired employees.
Assist in the verification and completion of reference checks for new applicants as well as volunteers for BIB & Universal Background Screening.
Time clock plus monitor and adjust timeclock hours for approval.
ID Badge Software
Manages employee badge software and pictures aligned to iVisions
Badge ID troubleshoot, order supplies and maintain printer.
Badge pics for employees, interns notify technology when generic # is issued for Raptor
ESI portal
Enter new employees into portal and monitor system for monthly invoicing
Prepare yearly agreement for board approval
Prepare and coordinate yearly agreements for board approval
World Language, Colleges/Universities
Talent Ed/PowerSchool
Eschool Solutions
Volunteer Coordinator
Keep track of volunteers per campus on excel date volunteer was processed and expired.
Monitor BIB and DPS report criminal charges to Asst. Supt. of HR
End of year summary to Director of Finance for fingerprint and BIB per campus by May
Agency Security Contact for DPS

DPS/NJCIS/CCUSD

Maintain CCUSD Fingerprinting policy
Report to DPS new training dates including summary
Track employee training
Update authorized personnel list for CCUSD (mandatory as soon as there are changes)
Green card visa/J1 processing with attorneys
Public Records for District
Coordinate requests with departments, invoice and log into spreadsheet
Wellness
Keep track of spending (budget)
Order supplies
Enter and monitor purchase orders/invoices

Advertising

Indeed, AASBO, CC Chamber, AASPA, ASA, ASPAA including other vendors per Asst. Supt. of HR. Create employment flyers when asked.

Committees

Assists in the planning, coordination and communications for various committees as needed.

E-PARS

Governing Board and Technology
Covers district receptionist when needed.
Provide assistance and backup to the HR Coordinator(s) as designated by the Asst. Supt. for Human Resources.
Maintains confidentiality of all Human Resources information.

QUALIFICATIONS:

High school graduate with additional college courses and/or secretarial training.
Experience at an Executive Secretary level. Experience in HR preferred.
Proficiency in typing with accuracy.
Knowledge of computer operations and office machine functions.
Ability to be a selfstarter, anticipate needs and problems and make decisions.
Experience in the mastery of basic communication skills and effective Human Relations skills.

ESSENTIAL SKILLS AND ABILITIES:

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is required to have regular and reliable attendance, is regularly required to sit, talk and/or hear.

The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, and/or controls, varied keyboard activity; and reach with hands and arms.

The employee must occasionally lift and/or move up to 15 pounds.

Specific vision abilities required by this job include:
close vision, distance vision, color vision, peripheral vision, dep