- Manage and protect the Founder/CEO's calendar, priorities, and communications
- Act as a proactive gatekeeper, anticipating needs and resolving issues before escalation
- Draft and refine executive communications, meeting materials, and SOPs
- Prepare executive briefs, agendas, talking points, and follow-up documentation
- Coordinate meetings, travel, and logistics with precision and discretion
- Own end-to-end contract workflows, including intake, review coordination, version control, execution, filing, and renewals
- Maintain and deploy standard agreements (NDAs, MSAs, SOWs, vendor agreements), escalating deviations or risk areas as appropriate
- Maintain organized corporate and legal records, including board consents, resolutions, and key governance documents
- Build AI-assisted systems for contract tracking, renewals, reminders, templates, and documentation standards
- 3+ years of experience supporting founders, executives, or senior leaders in executive assistant, executive operations, or legal-adjacent roles
- Bachelor's degree preferred, or equivalent experience
- Legal administrative/paralegal experience preferred
- Demonstrated proficiency using AI tools for efficiency and productivity (e.g. ChatGPT, Microsoft Copilot, Claude, Gemini)
- Extremely organized, proactive, and comfortable managing multiple priorities in a dynamic environment
- Strong written and verbal communication skills with a polished and professional demeanor
- Detail-oriented with strong follow-through and accountability
- Tech-savvy with experience using modern productivity, collaboration, and e-signature tools (Google Workspace, Slack, DocuSign, Asana, Notion)
- Calm under pressure, resourceful, and confident operating with autonomy
- Highly trustworthy with exceptional discretion and sound judgment
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Executive Assistant/Legal Operations Partner to CEO - North Chicago - C-SUITE ASSISTANTS
Description
A high-growth, mission-driven organization is seeking a high-caliber Executive Assistant with a strong legal operations foundation to serve as a trusted partner to the Founder/CEO. This role is ideal for a professional with paralegal or legal administrative experience who excels at managing contracts, governance workflows, and legal documentation while also providing high-level executive support.
About the Role
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Executive Assistant/Legal Operations Partner to CEO
Only for registered members Greater Chicago Area
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Executive Assistant/Legal Operations Partner to CEO
Only for registered members Chicago
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Chief Executive Officer
confidential- Chicago
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Chief of Staff
Only for registered members Chicago
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Chief Executive Officer
confidential- Chicago
-
Chief Executive Officer
confidential- Chicago
-
Chief of Staff to CEO
confidential- Chicago
-
Chief Executive Officer
confidential- Chicago
-
Executive Operations Assistant to the CEO
Only for registered members Chicago, IL
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Executive Assistant to the CEO
Only for registered members Chicago, Illinois, United States
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Executive Assistant to Chief Executive Officer
Only for registered members Chicago, IL
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Chicago Residential Investment Fund
Only for registered members Chicago, IL
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Chief of Staff- Office of the CEO
Only for registered members Chicago, IL
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Director, CEO Engagement
Only for registered members North Wacker Chicago, Illinois, United States
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Director, CEO Engagement
Only for registered members Chicago, IL
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Business Development/Sales Manager
Only for registered members Chicago, ILLINOIS
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Chief Executive Officer
Only for registered members Greater Chicago Area
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Executive Assistant to CEO-Private Equity-Chicago
Only for registered members Chicago, IL
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Executive Assistant
Only for registered members Chicago, IL
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Chief of Staff to the CEO
Only for registered members Chicago, IL
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Chief Financial Officer
Only for registered members Greater Chicago Area