Executive Assistant/Legal Operations Partner to CEO - North Chicago - C-SUITE ASSISTANTS

    C-SUITE ASSISTANTS
    C-SUITE ASSISTANTS North Chicago

    1 week ago

    Description

    A high-growth, mission-driven organization is seeking a high-caliber Executive Assistant with a strong legal operations foundation to serve as a trusted partner to the Founder/CEO. This role is ideal for a professional with paralegal or legal administrative experience who excels at managing contracts, governance workflows, and legal documentation while also providing high-level executive support.
    About the Role

    • Manage and protect the Founder/CEO's calendar, priorities, and communications
    • Act as a proactive gatekeeper, anticipating needs and resolving issues before escalation
    • Draft and refine executive communications, meeting materials, and SOPs
    • Prepare executive briefs, agendas, talking points, and follow-up documentation
    • Coordinate meetings, travel, and logistics with precision and discretion
    • Own end-to-end contract workflows, including intake, review coordination, version control, execution, filing, and renewals
    • Maintain and deploy standard agreements (NDAs, MSAs, SOWs, vendor agreements), escalating deviations or risk areas as appropriate
    • Maintain organized corporate and legal records, including board consents, resolutions, and key governance documents
    • Build AI-assisted systems for contract tracking, renewals, reminders, templates, and documentation standards
    About You
    • 3+ years of experience supporting founders, executives, or senior leaders in executive assistant, executive operations, or legal-adjacent roles
    • Bachelor's degree preferred, or equivalent experience
    • Legal administrative/paralegal experience preferred
    • Demonstrated proficiency using AI tools for efficiency and productivity (e.g. ChatGPT, Microsoft Copilot, Claude, Gemini)
    • Extremely organized, proactive, and comfortable managing multiple priorities in a dynamic environment
    • Strong written and verbal communication skills with a polished and professional demeanor
    • Detail-oriented with strong follow-through and accountability
    • Tech-savvy with experience using modern productivity, collaboration, and e-signature tools (Google Workspace, Slack, DocuSign, Asana, Notion)
    • Calm under pressure, resourceful, and confident operating with autonomy
    • Highly trustworthy with exceptional discretion and sound judgment
    Competitive salary and discretionary annual bonus; medical insurance; paid time off, and potential equity participation.

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    Executive Assistant/Legal Operations Partner to CEO

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    A high-growth, · mission-driven organization is seeking · a high-caliber Executive Assistant with · a strong legal operations foundation to serve as a trusted partner to the Founder/CEO. · Draft and refine executive communications, · meeting materials, and SOPs · Maintain organiz ...

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