Administrative Assistant - Billings Metropolitan Area, United States - Electrical Consultants, Inc.

Electrical Consultants, Inc. Billings Metropolitan Area, United States

2 weeks ago

Description

Job Description

Electrical Consultants, Inc. (ECI) is a leading power engineering consultant firm that provides engineering, system planning and studies, technical consultation, project management, surveying, environmental planning, commissioning/testing and construction services to electric utilities, energy developers and industrials throughout the U.S. Our experience includes system voltages from 4.16 kV through 765 kV.

ECI has an immediate opening for an Administrative Assistant II who will work under minimal supervision reporting directory to the Office Manager. Responsibilities include performing a variety of administrative assignments including but not limited to:

Scheduling and monitoring travel arrangements as requested
Monitoring and screening incoming telephone calls and visitors
Acting as the general receptionist
Managing incoming and outgoing mail
Communicating and coordinating (written and verbal) with the general managers, engineering managers, and corporate staff members on all requested communications
Assisting with conference/meeting planning
Preparing complex documents under minimal supervision with information necessary for decision-making
Project and marketing support including dictation, copying, filing, meeting notes, assembling of books, reports, drawing sets, etc.
Establishing filing systems and coordinating project meetings
Coordinating expense submittals to corporate accounting department
Overseeing and assisting with the preparation of common areas for activities or meetings upon request

Minimum Requirements: High school diploma, 2 years training beyond high school, 2 years direct work experience or equivalent combination of education and experience. 3-5 years professional office environment experience encouraged. Successful applicants must be accurate at typing and have strong word processing skills. Proven effective verbal and written communication skills, proven excellent level of interpersonal skills, ability to work individually and on a team, ability to work with confidential information, and attention to detail. Strong working knowledge of Microsoft Office, specifically Word, Excel, Teams, PowerPoint and Adobe or Bluebeam. A requirement of this position is to be present in the office during normal business hours. Successful applicant may be subject to client mandated drug and background checking. Occasional travel/driving may be required. Successful applicant is subject to ECI's auto insurance carrier requirements. Applicants must not require sponsorship for employment visa status (e.g., H-1B visa status) now or in the future.

Salary commensurate with experience and education. Benefits include:

Medical, dental and vision insurance
Flexible spending account
Health savings account
Life insurance
Disability insurance
401(k), profit sharing and employee stock ownership plan
Paid vacation, personal days and holidays
Paid Parental Leave
Continued professional education reimbursement

ECI employs over 700 engineers, designers, project managers, surveyors, right-of-way agents, environmental planners, construction professionals and support staff in 20+ engineering offices across the U.S. ECI has over 35 years of experience in the planning, engineering and construction of a wide range of power delivery projects including substations, transmission lines, energy storage facilities, distribution systems, communication systems and industrial electrical facilities. Visit our website at

An Equal Opportunity Employer

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