Manager, OBGYN Administration and Professional Operations - Boston, United States - Boston Medical Center

Description

Position: Manager, OBGYN Administration and Professional Operations

Location: Boston, MA. Eligible to telecommute from a home office within normal commuting distance of Boston, MA 2 days/week and report to the main office 3 days/week

Job Duties:

• Under the supervision of the Lead CRC, Senior Research Manager and Principal Investigator for assigned research studies, contribute to the organization, coordination and administration of clinical research trials using approved techniques.
• Coordinate activities of multiple research projects in the Cancer Care Center including National Cancer Institute (NCI)-sponsored clinical trials.
• Serve as liaison to disease-specific leadership to obtain, assess, and coordinate the vetting of clinical trials for assigned disease group.
• Provide project management oversight for disease-specific based protocols and ensure process-level compliance for research staff.
• Coordinate with Radiology, Pathology, and other ancillary departments to create, review, and revise workflows and standard operating procedures to ensure efficiency.
• Ensure accurate and timely reporting to Senior Leadership. Train staff and monitors compliance and adherence to study protocols, as well as train, onboard, and mentor more junior staff.
• Develop and implement patient recruitment strategies.
• Conduct patient recruitment for study participation using approved methodologies.
• Collect and organize patient data using data collection tools. Analyze/review data for quality and completeness and recommend changes to protocols and data evaluation.
• Monitor and screen for toxicity, response, and patient progress.
• Maintains patient databases.
• Review and abstract the medical records for patients, including review of pathology reports. Review all clinical support documentation within the Electronic Medical Record from junior staff within disease-specific group and provides guidance to writer for revision as necessary.
• Perform clinical tests (Phlebotomy, EKGs) as well as sampling of other types (e.g. buccal)
• Coordinate the collection, processing, organization, and storage of study biological specimens in internal and external tracking systems for all studies within disease-specific group.
• Serve as primary and/or secondary contact for disease-specific laboratory equipment maintenance and failure issues.
• Coordinate communications with research managers and PIs for data collection needs.
• Prepare and present data reports.
• Assist with IRB and regulatory submissions and maintenance of regulatory files (complete FDA requirements for protocols prior to IRB submission; revise consent forms and protocols as requested by IRB for final approval; oversee distribution of protocols to appropriate departments after IRB approval; develop case report forms for individual protocols)
• Coordinate grant applications in collaboration with the PI (administer study funds; maintain and update budget data as necessary; participate in writing grant proposals and establish and maintain accounts with appropriate departments within the hospital and other external vendors).
• Lead preparation and implementation of audit and quality improvement projects.
• Attend, participate, and engage in disease specific Tumor Boards (patient case conferences) to ensure research trial eligibility.

Requirements:

• Bachelor's degree in Health Services/ Healthcare Administration or Management or a related business administration field with a focus on health/health care services.
• Must have two (2) years of experience in a medical or healthcare environment involving healthcare, administrative, or clinical research project management. The stated experience must include the following: (1) Provision of administrative support for department- or hospital-level program, including serving as point of contact for the program; (2) Representation of the program at hospital-level meetings; (3) Mentorship of junior team members/staff, including training/onboarding; (4) Human resources functions; and (5) Working with computerized healthcare information systems (EPIC preferred), spreadsheets (Excel or Google Sheets), and presentation (PowerPoint or Google Slide) applications.

Equal Opportunity Employer/Disabled/Veterans