Event Planner - Hartford, United States - The Hartford

The Hartford

Verified Company

Hartford, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

AD Event Planning - MZ07AE

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies.

Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

This position will lead the planning, development and execution of all aspects of assigned events (i.e. Advisory Councils, Incentive Trips, Sales Meetings, Board of Directors Meetings, Leadership Conferences) for internal clients and stakeholders.

Stakeholder Consultation & Management- Establish, communicate, and maintain effective working relationships with internal clients (i.e. senior leaders, business partners, project managers)- Consult with internal clients to gain an in-depth understanding of the meeting objectives in order to plan various on and off-site events such as business meetings, dinners, tours, activities, and entertainment- Prepare accurate meeting budgets for internal clients and controllers for review as well as deliver high quality meetings within budgets and perform timely reconciliation of master bills and expense reports- Assist in development of project timelines as it pertains to event planning and logistics- Build and maintain strong relationships with internal clients, internal resource groups, and vendor partners

Sourcing & Contracting- Heavily contributes to the overall goals of the company by achieving financial savings through skillful contract negotiations and cost avoidance practices, while adhering to compliance and corporate travel policy and procedures- Develop clear, innovative, and insightful program and venue recommendation- Partner with internal resource groups to support meetings as needed (i.e.

technology production, communications) Work with the procurement and legal departments to review all contracts and addendums- Maintain outside vendor relationships to support prompt and accurate delivery of products or services (i.e.

gifting, travel, production) which also meet financial goals and event budget

Pre-Event, On-site Post Event Management- Create meeting web sites and online registration forms through Cvent, utilizing the system to communicate with attendees and to generate travel related reports- Assist with creating meeting collateral including invitations, name badges, agendas, branding and signage- Manage all aspects of logístical planning, which includes but are not limited to coordination of transportation, food and beverage planning, space management, group activities, speaker and entertainment arrangements, technology and production coordination, and gifting- Coordinate with and manage travel staff and vendors, providing clear communication and direction- Travel to and independently manage assigned meetings

Technical Skills/Functional Skills/Qualifications:

Prior meeting and event planning experience preferred
Excellent organizational and communication skills
Passion for creating engaging and customer focused events
Ability to manage multiple events and partner with many stakeholders independently
Strong interpersonal and collaborative skills, client service oriented
Agile within a fastpaced environment, adaptable to changing priorities, and committed to meeting deadlines
Proven contract negotiating and budget management skills
Financial services and insurance industry experience a plus
Travel requirement: up to 40%

This role will have a Hybrid work arrangement, with the expectation of working in the Hartford, CT office three days a week (Tuesday through Thursday).

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market.

Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role.

The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition.

The annualized base pay range for this role is:

$95,360 - $143,040

Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age