Administrative Assistant - Houston - Black Label Commercial Group LLC

    Black Label Commercial Group LLC
    Black Label Commercial Group LLC Houston

    1 day ago

    $38,000 - $65,000 (USD) per year * Real Estate
    Description

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. We kindly ask that all candidates refrain from contacting office directly. All communication regarding this position should be submitted via email/application portal.

    Responsibilities

    • Provide administrative support to CEO, Real Estate Broker and team, Office Manager and team.
    • Coordinate with team on build to suite projects.
    • Oversee surveyor and platting coordinator to make sure these are being tracked.
    • Assist with obtaining client approval for change orders and load information to dropbox.
    • Manage, document and maintain records of incoming quotes and invoices and update Broker weekly.
    • Create property marketing material for commercial listings.
    • Obtain all required documentation for closing / commission package before taking to Broker for signature.
    • Maintain broker commission tracking spreadsheet.
    • Maintain upcoming broker closings.
    • Prepare invoices and maintain all invoices and review with Broker weekly.
    • Manage property flyers and marketing material using LoopNet, CommGate, Constant Contact, Property Blast and Big Boy Blast and other avenues as decided by Broker.
    • Order business cards, real estate signs, supplies, and create email addresses for new hires. Create meeting documents and meet with principle each week to review project activity.
    • Perform general office administrative duties including but not limited to filing, typing, copying, binding, scanning, etc.
    • Reply to emails, telephone or face-to-face inquiries swiftly and professionally. Answer and direct all phone calls promptly and consistently using multi-line phone system.
    • Develop and maintain a filing system.

    Qualifications

    • High school diploma or equivalent; BA/BS preferred.
    • Texas real estate license preferred.
    • Minimum of 2 years experience serving in an administrative assistant position or equivalent supporting role required.
    • Proficient in Microsoft Outlook, Word, Excel, Adobe and can easily navigate the internet.
    • Must type a minimum of 60 WPM.
    • Detail oriented, organized, detail oriented. Problem solver and critical thinker. Dependable and punctual.
    • Self-starter with ability to multi-task, remain organized and prioritize daily tasks and projects.
    • Has reliable transportation during work hours.
    • Ability to work independently as well as in a team environment. 
    • Strong interpersonal, customer service and communication skills
    * This salary range is an estimation made by beBee
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