Executive Administrative Assistant - West Bloomfield - DACUT

    DACUT
    DACUT West Bloomfield

    1 day ago

    $45,000 - $80,000 (USD) per year *
    Description

    Executive Administrative Assistant

    Department: Operations
    Reports To: CEO
    Location: West Bloomfield MI (Onsite)
    Hours: Full-time

    About the Role

    We are seeking a highly organized and proactive Executive Administrative Assistant to support executive leadership and operations. This role is critical to keeping day-to-day executive functions running smoothly and efficiently. The ideal candidate is detail-oriented, trustworthy, adaptable, and thrives in a fast-paced environment while maintaining strict confidentiality.

    Key Responsibilities

    • Manage and coordinate executive calendars, meetings, and daily errands (including meals and personal tasks as needed)
    • Handle all travel arrangements from start to finish, including flights, hotels, transportation, itineraries, and last-minute changes with executive pre-approval
    • Coordinate events and travel for off-site locations
    • Assist with training setup related to operations
    • Prepare meeting agendas and capture detailed, accurate meeting notes documenting decisions and action items
    • Support facility operations in coordination with management, including meeting setup, supplies, maintenance, and event coordination
    • Maintain strict confidentiality across all business operations, including secure handling of credentials and sensitive information
    • Update and maintain company phone and email directories
    • Purchase and manage office and operational supplies; submit expense details for accounting approval
    • Ensure office equipment is fully functional and coordinate timely repairs when needed
    • Prepare and deliver daily executive summary reports to the CEOs, ensuring clear communication of priorities and updates
    • Serve as a liaison across departments and entities, working closely with the Lead Executive Assistant to ensure consistency and accuracy
    • Perform additional duties as assigned

    Qualifications & Skills

    • Strong attention to detail, organization, and follow-up
    • Proficiency in Microsoft Word and Excel
    • Experience with travel planning, airfare and hotel research, and cost-conscious booking
    • Comfortable using travel and scheduling applications (iPhone preferred)
    • Excellent written and verbal communication skills
    • Ability to escalate issues appropriately and maintain alignment across teams
    • Proven ability to interact effectively with executives, directors, and staff at all levels

    Education & Experience

    • High school diploma required; some college preferred
    • Minimum of five (5) years of related administrative or executive support experience, or an equivalent combination of education and experience
    • Demonstrated experience in problem resolution and executive-level support

    Additional Requirements

    • Travel as required
    • Ability to maintain professionalism, discretion, and confidentiality at all times
    Experienced
    * This salary range is an estimation made by beBee
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