Administrative Assistant - Huntersville, NC
1 day ago
Job description
Job Description
RCS Staffing has an immediate need for an Administrative Assistant in Huntersville, NC. This is a full-time contract-to-hire Office Based assignment with our client (Monday through Friday, on-site). This position offers a competitive package including benefits, vacation and holidays.
Overview of YOUR role as an Administrative Assistant
As an Administrative Assistant, you will provide general office administrative support with a professional demeanor and positive attitude. This position will be responsible for a variety of clerical and administrative activities and tasks for our client's Huntersville, NC office, as well as supporting managers, employees, and visitors through a variety of task-related activities related to organization, communication, and coordination.
As an Administrative Assistant YOU will:
· Serve as the primary point of contact for office inquiries, visitors, and communications
· Manage general correspondence, including phone calls and mail distribution
· Schedule and coordinate meetings and appointments
· Manage and maintain office/kitchen supply inventory, place orders, verify receipt, and manage vendor relationships
· Coordinate facility requests, maintenance needs, and workspace organization
· Assist with onboarding activities such as workspace setup, equipment coordination, and orientation schedule and materials
· Assist with any events in Huntersville, including room setup, ordering lunch, and performing additional tasks as needed
· Support department initiatives, special assignments, and continuous improvement activities
· Provide backup support to other administrative or project coordination roles during peak workloads or absences
· Perform additional duties and special projects or ad hoc tasks assigned by your manager or leadership
· Assist with other clerical duties such as photocopying, faxing, filing (electronic/physical), collating, binding reports, mailing/shipping, and receiving
YOU are the ideal Administrative Assistant candidate if you have:
· High school diploma or equivalent (GED)
· 2+ years of relevant administrative experience
·Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
· Highly organized and able to juggle multiple priorities
· Professional, positive attitude with ability to maintain confidentiality in a fast-paced environment
· Excellent verbal and written communication skills
· Exceptional interpersonal communication skills
· Ability to work independently on assigned tasks with minimal supervision
· Ability to accept direction on given assignments
· Able to work collectively with the administrative team associates
· Regular attendance and punctuality
It's a BONUS if you have:
· Experience with SharePoint and Microsoft Teams
· Previous experience in a corporate office environment
· Event coordination experience
· Vendor management experience
About Our Client
Our Client., founded in 1983, is an engineering consulting firm of approximately 300 highly qualified professionals and support personnel and 12 office locations. They possesses products and expertise that span all aspects of our client in industrial components and equipment. In addition to our analytical services, our client offers a full spectrum of state-of-the-art NDE inspection and metallurgical services.
Who WE Are
RCS Staffing is a certified Women-Owned Small Business (WOSB) specializing in the recruitment of professionals for best-of-class companies throughout the United States. Since 1994, RCS recruits top talent for direct hire, temp-to-perm and contract staffing positions and provides customized payroll services. Our Recruiting Specialties consist of all Engineering Disciplines, Project Management, Project Controls, Information Technology, Energy Efficiency and Business Professionals.
RCS is an equal opportunity employer that prohibits discrimination and harassment of any type. RCS recruits, hires, and promotes for all positions without regard to race, color, religion, creed, national origin, citizenship status, disability, military status, veteran status, marital status, sexual orientation, gender identity, sex, genetic information or age. All terms and conditions of employment such as compensation, benefits, work assignment, availability of facilities and privileges of employment are administered on the same basis of equality.
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