Contracts Receivable Analyst I - Washington, United States - The National Academies

Description

Job Description Summary

The Contracts Receivable Analyst I will apply financial, accounting, problem solving and communications skills to prepare complex invoices for various types of government contracts. Operates within the Contracts and Grants Accounting unit but is also a key member of a finance service team that includes the contract manager and finance business partner(s). The finance service team supports a wide range of financial services to divisions of the NASEM throughout the award life cycle. This role requires the ability to effectively multi-task and the ability to thrive in a fast-paced and changing environment.

Under general supervision, the Contracts Receivable Analyst I applies general professional-level knowledge and understanding of policies and procedures to perform responsibilities. The Contracts Receivable Analyst I serves as a resource to NAS staff and provide a high-level customer service experience.

Job Description

ESSENTIAL JOB DUTIES

• Provides or coordinates services for activating awards, projects, and activities in accordance to contracts or grants.
• Prepares timely and accurate invoices for a wide range of contracts and grants from federal, state, local, and private sponsors.
• Monitors and maintains the health of contracts receivables within the assigned portfolio and work with staff, sponsors, and program unit to resolve collection issues; escalates issues to supervisor as needed.
• Reconciles and analyzes revenue and unbilled amounts on a monthly basis. Prepares timely and accurate sponsor financial report as needed. Provides financial analysis and support for contract closeout.
• Maintains direct correspondence with sponsors and internal customers including the contract manager, finance business partner, or other NAS staff regarding various expenses for billing and financial reporting purposes.
• Support external and internal customers through ad-hoc data collecting, reporting, analysis and special projects
• Provide support to internal and external audits.
• Maintains an appropriate standard of confidentiality. When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others. Accesses confidential information for work-related reasons only, following the policies and procedures of the organization. Ensures that any privileged, sensitive, or confidential information is securely stored, disposed of, and transmitted according to the Institutional guidance.

NONESSENTIAL JOB DUTIES

• Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities: Ability to interpret relevant terms and requirements of contracts and grants to be applied in billing and financial reporting activities. Knowledge of basic accounting and financial principles. Working knowledge of Workday desired. Strong attention to detail. Demonstrated proficiency in Excel. Strong problem-solving, and analytical skills. Good customer service skills. Ability to maintain strict confidentiality. Ability to exercise tact and diplomacy in dealing in sensitive situations. Ability to manage and maintain privileged, sensitive, and confidential information and matters appropriately. Ability to manage multiple priorities and meeting strict deadlines. Ability to use appreciable latitude for independent judgment and action. Experience working in complex environments with a high degree of organizational effectiveness. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication skills with a proven ability to effectively interact with all levels of employees. Ability to leverage technology, including an ERP, Microsoft Excel, and other analytical tools.

Minimum Education/Training Requirements: Bachelor's Degree in Accounting or related field, or equivalent knowledge.

Minimum Experience: Two years of related professional experience in government contract invoicing and collections. Experience with PeopleSoft Financials billing, accounts receivable, and project costing preferred.

Physical Capabilities: Ability to work at a computer for extended periods of time.

Required Licenses, Certification or Registration: None.

Supervisory Responsibilities/Controls: Reports to Senior Contracts Receivable Analyst or Contracts Receivable Analyst II. General direction and formal training is provided.

Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 20%, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.

The National Academies' Statement on Diversity and Inclusion:

To promote diversity and inclusion in the sciences, engineering, and medicine, we are committed to increasing the diversity of the National Academies' staff, members, and volunteers to reflect the populations we serve. We pledge to cultivate an environment and culture that promotes inclusion and values respectful participation of all individuals who help advance the mission of the institution.

Compensation: The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $54,240 - $74,575. Compensation offered to the selected candidate will be based on the candidate's relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range.

Equal Opportunity Employer

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Job Family

ACCT

Employee Type

Employee

Scheduled Weekly Hours

37.5

City/State:

Washington, District of Columbia