Real Estate Receptionist Orange County - Irvine, United States - Utopia Management, Inc.

Utopia Management, Inc.

Verified Company

Irvine, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

_Receptionist/Office Assistant_

Established in 1994, Utopia Management has been serving communities throughout the West with unparalleled skill and diligence.

We are looking for a Receptionist or Skilled Assistant to assist our management team and to perform a variety of administrative and clerical tasks.

As a Receptionist or Skilled Assistant, you will be the first point of contact for prospective and current tenants, vendors, and clients.

This position is Monday through Friday, 8:30am to 5:30pm.
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This is an entry level position that provides a solid foundation for advancement in the company._

Requirements - Property Management Receptionist/Showing Specialist
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Reliable transportation, Drivers License & Insurance is required as this role does require field work.

Must be comfortable driving your own vehicle for long periods of time if needed:

High School Diploma or equivalent
Previous Customer Service experience is highly preferred
Front desk or phone operator experience
Schedule is 40 hours/week, but must be flexible related to emergent issues or client schedules and adjust schedule accordingly during busy season

Skills needed to be a successful Utopia Associate:

Be a self managed individual
Be able to deal with high volume calls, irritated callers, and general inquiries in a timely and effective manner
Have a professional demeanor / appearance, positive attitude and an aptitude for good customer service
Excellent written and verbal communication skills as well as computer literacy
Excellent organizational, multitasking and time management skills are essential for this position
Ability to be resourceful and proactive when issues arise
Ability to be prompt and on time every day

Responsibilities - Property Management Receptionist/Showing Specialist

Answer and screen incoming phone calls
Conduct and coordinate key exchanges with vendors, tenants, and clients
Take supply inventory and process orders as instructed
Traveling to different appointments with prospective and current tenants, clients and vendors as needed or instructed
Perform other administrative duties such as filing, photocopying, scanning and faxing

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Compensation: $18an hour, Full-time plus mileage reimbursement and cell phone allowance._

MUST BE ABLE TO INTERVIEW VIA ZOOM CALL

Pay:
$18.00 per hour

Education: