Associate Vice Chancellor of Capital Construction - Los Angeles, United States - Los Angeles Community College District Office

Description

Definition

Under the general direction of the Vice Chancellor/Chief Facilities Executive, is responsible for in planning, organizing, coordinating, evaluating, and directing the business operations of capital construction projects funded by bond and blended money sources.

Typical Duties

Plans and directs assigned business activities of bond related operations involving the areas of facilities planning and design, construction, renovation and improvement, energy efficiency improvements, strategic planning, long range planning and data planning, and real estate acquisitions and leasing.

Serves as a resource to the State Chancellor's Office staff, the Division of the State Architect, other state and local agencies, District staff, and the community regarding assigned facilities issues specific to bond funded activities.

Advises the Vice Chancellor/Chief Facilities Executive through oral and written reports of objectives, critical problems, analyses, achievements, improvement recommendations, and on requirements and restrictions of laws, rules, and policies affecting assigned areas.

Directs the maintenance of budgets and schedules for assigned projects to ensure timely claiming of funds from the state.

Monitors bond project expenditures to ensure appropriateness, accuracy, and completeness.

Develops and implements financial plans and controls for the bond generated construction funds of the District.

Coordinates efforts with various city and state offices, agencies and groups to obtain timely action on matters such as building permits, zoning changes, and environmental impact reports.

Directs the coordination of construction planning activities with bond program management staff regarding purchasing, contracts, insurance and occupational safety.

Coordinates with the accounting and information technology staff the maintenance and modification of computerized records, management information systems, and controls to ensure the efficient processing of bond program related invoices and claims.

Directs and prepares correspondence, reports, and presentations regarding assigned bond-funded programs of the District including Board agenda items.

Informs and advises staff in the department and at the colleges regarding bond regulatory issues and updates of new laws regarding public works, scheduled maintenance, and hazardous substances removal.

Represents the Facilities Planning and Development Department on bond related matters at District-wide meetings.

Acts on behalf of the Vice Chancellor/Chief Facilities Executive on designated matters or in the event of their absence.

Directs and reviews assigned phases of bond personnel management including training, safety, evaluation and discipline.

Performs related duties as assigned.

Distinguishing Characteristics

An Associate Vice Chancellor of Capital Construction assists the Vice Chancellor/Chief Facilities Executive in the overall administration of the District's bond capital construction program and assumes responsibility for the Vice Chancellor/Chief Facilities Executive in the event of their absence or in the exercise of delegated responsibilities and authorities.

An Associate Vice Chancellor of Facilities Planning and Sustainability assists the Vice Chancellor/Chief Facilities Executive in the overall administration of the business affairs of the department involving non-bond funded projects and assumes responsibility for the Vice Chancellor/Chief Facilities Executive in the event of their absence or in the exercise of delegated responsibilities and authorities.

A Vice Chancellor/Chief Facilities Executive is the executive responsible for all aspects of the District's Facilities Planning and Development Division including oversight of the capital construction program funded by bond measures and other sources, and technical direction of college facilities management activities.

Supervision

General direction is received from the Vice Chancellor/Chief Facilities Executive. General supervision is exercised over assigned professional, technical and general support staff. Functional supervision is exercised over contract architects, engineers, and contractors.

Class Qualifications

Knowledge of:

Principles, methods, and practices of educational facilities administration with particular reference to facilities planning, architectural design, facilities renovation and modernization, and structural, mechanical, and electrical engineering

Principles of bond-based capital construction programs

Legal and administrative policies, practices, and processes of local, state, and federal agencies which impact facilities planning and development

Principles and practices of organization, management, and personnel administration

Principles of project controls

Business and labor relations policies and practices of the construction industry

Principles of construction technology, construction management, and construction scheduling

Sources of funding for higher education facilities projects

Principles of budgetary planning, preparation, and management

Principles of supervision, team building, and training

Capabilities of management information systems that relate to facilities planning, budgeting, scheduling, and reporting particularly with multiple funding sources

Ability to:

Plan and direct assigned business operations of bond funded projects

Comprehend and evaluate complex architectural and engineering designs, plans, and specifications

Evaluate the effectiveness of organization, staffing procedures and related matters

Develop and implement operating changes required to achieve goals and objectives

Recognize the critical elements of problems, develop and evaluate data, and determine solutions

Collect and analyze data and present effective oral and written reports

Direct the activities of others engaged in various technical activities

Effectively utilize management information systems in the performance of duties

Provide leadership and technical assistance to others

Integrate technology into business decisions and operations

Actively contribute to a culture of constructive collaboration and innovation with colleagues

Prepare effective written and oral communications and presentations

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Maintain high levels of professional integrity, judgement, and commitment

Foster trust and confidence, earn support from internal and external constituencies through principled leadership

Successfully navigate and thrive in a multi‐college context through persuasion, consensus, and effective communication

Act independently and promptly to situations and events

Establish and maintain effective working relationships with a diverse pool of officials of public and private organizations, administrators, staff, and the general public

Motivate, direct, train, and develop others

Stimulate teamwork and promote cohesiveness to achieve departmental goals

Travel to off-site meetings

Entrance Qualifications

Education:

A bachelor's degree from a recognized college or university, preferably with a major in architecture, construction management, engineering, planning, or a related field. An advanced degree in one of the aforementioned majors and/or a recognized certification or license in one of the aforementioned fields is desirable.

Experience:

Five years of recent, full-time, paid, professional-level experience in a senior facilities management position with responsibility for an integrated capital construction program of $250 million or more. Experience must have included the supervision of staff, which included professional-level employees. Experience with the planning and construction of educational facilities is highly desirable.

Special:

A valid Class "C" California driver's license must be obtained within 10 days of establishing residency in the State of California.

Travel to locations throughout the District is required.

Benefits