Administrative Staff Assistant - Richmond, United States - Department of Social Services

Department of Social Services
Department of Social Services
Verified Company
Richmond, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Title:
Administrative Staff Assistant - State Programs, Div. of Business Operations - #W1759


State Role Title:
Gen Admin Supv I/Coord I


Hiring Range:
$41,655 - $63,354 (salary commensurate w/experience)


Pay Band: 4


Agency:
Department of Social Services


Location:

DSS HOME OFFICE

Recruitment Type:
General Public - G


Job Duties
At the Virginia Department of Social Services, we put people at the center of everything we do.

We believe that every Virginian can live a life of dignity and that all voices, ideas, and experiences contribute greatly to our pursuit of excellence.

Inspired by continuous improvement, we commit ourselves to listening, learning, and cultivating environments of trust, respect, and positive engagement.

Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety, independence, and overall well-being.

We are a $2 billion agency - one of the largest in the Commonwealth of Virginia - partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide.

We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia's most vulnerable citizens have easy access to the services and benefits available to them.

State Programs is currently seeking an Administrative Staff Assistant to become part of the Division of Business Operations.

State Programs portfolio encompasses the following areas:
Division of Business Operations, Division of Child Support Enforcement, Division of Licensing, and Division of Support and Transformation. This position reports directly to the Director of Business Operations. This position provides confidential and administrative support to the State Disbursement Unit and to the Office Background Investigation Unit.

Manages the administrative activities and work of the office for the Director and Managers by providing expert staff assistance; serves as a backup administrative resource, as needed, or required.

Reviews and/or monitors timeliness, accuracy and completeness of administrative transactions and activities. Independently coordinates project management requests.

Corrects, coaches, trains, and interacts with staff to prevent and/or resolve exceptions and to create necessary documentation to gain administrative requirements.

VDSS engages its employees for success. It offers comprehensive pay and employee benefits, development, and unique job and career opportunities in public service. VDSS employees make a vital difference for Virginia's families.


Minimum Qualifications
Comprehensive working knowledge of administrative office principles and systems.

Considerable skill in the use of personal computers and word processing software; in drafting, formatting, and editing written correspondence, and knowledge of professional writing styles and formats.

Demonstrated ability to manage activities and administrative work by planning, prioritizing, and organizing workflow to accommodate peak periods; exercise sound independent judgment in the reception, handling, and disposition of a wide range of often sensitive communications and situations; communicate effectively orally and in writing with agency executives, state officials, staff, and the public.

Considerable skills in processing supply orders, purchasing, invoicing, contracts, and related matters, as well as tracking matters pertaining to procurement and expenditures for various directorates.


Additional Considerations


Administrative/Secretarial/Executive Assistant experience requiring the performance of a variety of duties associated with the administrative activities of an executive office.

Knowledge of the Commonwealth's prompt pay act, travel policies, and procedures.

Experience with eVA, FAAS, Cardinal and Small Purchase Card.


Special Instructions


VDSS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Virginia Department of Social Services does not provide sponsorship.

The Virginia Department of Social Services is an Equal Opportunity Employer and encourages diversity within its workforce.


In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching - Employee Benefits.

If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Intera
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